Office Administrator
Office Administrator
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Job Description
WHERE PASSION PURPOSE ALIGN
We are the curious. Problem solvers. Driven to unlock the potential in every five countries are 1100 engineers designers and consultants collaborating to elevate the human experience create more resilient communities and protect the health of the planet. We transform the built environment by creating dynamic solutions living systems that are smart resilient and connected.
At Introba this is why we show up every day. To use our curiosity for good. To inspire change. To empower changemakers
Introba provides world-class building engineering design analytic and consulting services at all scales specializing in net-zero first thinking. Through the cultivation of thought leadership we deliver sustainable and forward-thinking solutions to the most complex design challenges facing the worlds leading clients and partners.
Job Summary
Behind every great Engineering company there is a team of exceptional Administrative professionals who create and maintain effective admin systems to support the business!Introbas Vancouver office is looking to hire an Office Administrator.
The Office Administrator is responsible for the efficient day-to-day operations of our consulting office while creating an engaging and welcoming atmosphere for employees and visitors.
The Office Administrator supports managers and employees through a variety of tasks related to organization communication events equipment and processes. Another major component of the role is the ability to be proactive and responsive.
This role is a vital component in connecting multiple offices departments and teams to create a collaborative and cohesive environment.
Responsibilities & Qualifications
Creates a welcoming environment by greeting guests answering phone calls directing visitors and taking messages for employees.
Provides general administrative support such as expenses access printing couriers and calendars.
Builds an engaging office environment through planning and coordinating communications internal social events gatherings and activities.
Controls internal and external supplies and resources such as supplies furniture food.
Maintaining a safe environment and high hygiene standards in common work areas such as the reception kitchen storage and meeting areas.
Coordinates with other administrative staff and service teams to support overflow work.
Participates and is an engaged member of the local and regional administrative teams.
Knowledge
Some knowledge of the Architecture Engineering and Construction (AEC) services sector.
Some administrative experience in a professional services environment.
Organizational and Project management tools and best practices.
Technical Proficiency of Microsoft Office Suite and Bluebeam Revu.
Skills
Critical Thinking
Active Listening
Coordination
Writing
Active Learning
Behaviours
A high level of professionalism and courtesy that leaves a good impression and builds upon a solid reputation.
Actively seeks to learn.
Follows instructions.
Detail Orientated.
Effective communicator.
Behavioural Competencies
Client Focus
Collaboration
Innovation
Integrity
Sustainability
Qualifications and Experience
2-4 years of experience in an administrative role
University degree college diploma in Administration/Business Communications or related field preferred
Excellent verbal and written communication skills
Working knowledge of Deltek Vision and Newforma would be an asset
Key Performance Indicators
Proactively identifies problems and finds solutions in day-to-day office operations
Office is organized and well prepared for operational needs
Networks and work closely with staff across the organization
Effective utilization of time
Completing commitments in an accurate and timely manner
Additional Information
Introbais committed to pay equity. As part of that commitment we have provided the base compensation range of$55000 - $65000 annually for this position and local market. We recognize that each candidate brings a unique set of skills experience education and competencies to the table that will be reflected in our offer
Introba offers a comprehensive total rewards package. Our benefits may include medical* disability* and life insurance coverage* continuing education benefits paid time off employee assistance program and a retirement savings plan with company matching contributions. *Benefits will vary by country location and may only be available in US or Canada.
We encourage all candidates to explore our total rewards offering.
Introba is an equal opportunity employer and we prohibit discrimination and harassment of any type as protected by federal provincial state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. The company and its employees are required to comply with all local health authority legal or lawful client requirements.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
