Management Analyst / Sheriff's Office

REPORTS TO: Sheriff
FLSA STATUS: Exempt - Administrative
CLASSIFICATION: Personnel System - Requires satisfactory completion of a six-month probationary period.
PAY GRADE: 119
SAFETY SENSITIVE: No

Purpose of Job
The purpose of this job is to conduct various types of analytical and financial duties of the Sheriffs Office. Analyzes management and Sheriffs Office data procedures operating systems and financial policies and procedures in order to identify any redundancies and assess efficiencies; develops tracks and updates performance and tasks measures; manages software programs for registration and fiscal operations; conducts financial reviews of departments and cost of services analyses of services and programs; prepares and monitors annual operating and five year capital budgets; manages all revenue streams to include fees and charges grants and donations; assists with strategic planning; provides oversight of new and existing contracts with vendors; and performs additional tasks as assigned.

Job Related Requirements
Work Schedule: Monday - Friday 8:00 am to 5:00 pm. Occasional evenings and weekends as needed for special event support.

May be required to work on religious holidays.

Regular and predictable attendance is required.

Must work cooperatively with others.

When requirements include vehicle operation responsible for the safety readiness and operation of the vehicle and must abide by ACCs safe driving policy

Bachelors Degree in Public/Business Administration Accounting Management Finance or a related discipline required with three years of management analysis auditing budgeting accounting or related experience required; or any equivalent combination of education training and experience which provides the requisite knowledge skills and abilities for this position.

Must possess a valid drivers license.

Masters degree preferred.

The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Develops fiscal year operating budget for the Sheriffs Office; tracks trends analysis of historical data and forecasts trends as part of the budget development process; advises Director in achieving budgetary control and resolving budget issues.

Conducts reviews and analyses of operations and fiscal affairs organizational structure and responsibilities as it affects the efficiency and effectiveness of the Sheriffs Office.

Develops measurements of both qualitative and quantitative data; develops evaluation strategies using cost-benefit analysis regression analysis time series analysis and other statistical methodologies to assess programs and services; develops flow charts to represent processes.

Assists Command Staff with financial tracking and reporting of capital program development and SPLOST- funded projects managed by the Sheriffs Office; develops regular reports that summarize expenditures current encumbrances and planned future liabilities for each improvement project.

Develops and reports on offices performance measurements and data collection systems; develops procedures and flow charts to represent processes.

Prepares reports and presentations concerning the Sheriffs Office expenditure revenue grant donation and scholarship findings and develops associated charts graphs and spreadsheets for budget development.

Directs all aspects of offices purchasing operations including bids and specifications petty cash procurement cards and year-end purchasing. Serves as the liaison with the Finance Department.

Coordinates all financial and data management communications within the office and between other departments; provides administrative assistance to Director by composing and disseminating information to staff.

Manages software programs for public registrations and financial operations; serves as first point of contact in training staff and resolving related issues.

Assists staff in monitoring partner agencies for contract compliance reports and recordkeeping to ensure all written requirements are met and staff is able to report on performance issues.

Evaluates revenue from all fees and charges grants and donations; works with staff to recommend fee changes based on cost analysis and professional trends.

Audits financial operations of all office grants gift shop sales cash funds and point-of-sale operations; recommends appropriate changes as need to ensure integrity of systems.

Monitors the officesstrategic planning process and recommends updates; participates in the ACCGov strategic planning process.

Provides staff training on fiscal operations and related policies and procedures.

Performs other related duties as required.

Knowledge Skills and Abilities
Knowledge of the policies procedures and activities of the Sheriffs Office as they pertain to the performance of duties relating to the position of Management Analyst.

Knowledge of the management operations and functions of the government; organizational structure; and government practices policies and procedures as necessary in the completion of daily responsibilities.

Knowledge of governmental audit standards and various analytical techniques.

Knowledge of Sheriffs Office policies and procedures and state and local laws/ordinances.

Knowledge of the terminology used within the Sheriffs Office.

Knowledge of and proficient with computers and assigned software for program registrations and financial operations.

Ability to utilize computer software packages such as word processing spreadsheet and database programs and others as necessary to perform management analysis reporting and graphic tasks.

Ability to communicate and interact effectively with supervisors management other staff members elected officials and personnel at all levels of government.

Ability to organize and maintain an assortment of records and information in an effective manner and according to Sheriffs Office and/or governmental regulations.

Ability to assemble information and make written reports and documents in a concise clear and effective manner.

Ability to use independent judgment in routine and non-routine situations.

Ability to comprehend interpret and apply regulations procedures and related information.

Ability to handle the required mathematical calculations using statistical data.

Ability to utilize and understand computer applications and techniques as necessary in the completion of daily assignments.

Ability to plan organize and/or prioritize daily assignments and work activities.

Ability to function independently with minimal instruction from his/her supervisor.

Ability to utilize financial reports budget documents organizational charts state and local codes ordinances and standards in the performance of an audit.

Ability to use extensive judgment in interpreting data obtained from reports work logs surveys work samples and personal interviews in maintaining standards and in addressing problems.

Ability to use calculators photocopier and facsimile machines and other office equipment.

(ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

PHYSICAL REQUIREMENTS:Must be physically able to operate a variety of machinery and equipment including a computer printer calculator copy and facsimile machines telephone and other office equipment. Must be able to use body members to work move or carry objects or materials. This position requires: walking bending stooping standing pushing pulling lifting fingering grasping feeling seeing talking hearing and repetitive motions. Must be able to exert up to twenty pounds of force occasionally and/or up to ten pounds of force frequently. Physical demand requirements are at levels of those for light work.

DATA CONCEPTION: Requires the ability to compare and/or judge the readily observable functional structural or compositional characteristics (whether similar to or divergent from obvious standards) of data people or things.

INTERPERSONAL COMMUNICATION: Requires the ability to hear speak and/or signal people to convey or exchange administrative information; includes receiving assignments and/or directions from supervisors.

LANGUAGE ABILITY: Requires the ability to read a variety of reports budget documents statistical reports policies codes standards and informational documentation directions instructions and methods and procedures. Requires the ability to prepare analyses summary presentations report findings and recommendations organizational and flow charts work plans/audit programs and correspondence using prescribed formats and conforming to all rules of punctuation grammar diction and style. Requires the ability to speak to groups of people in management and the Mayor and Commission with poise voice control and confidence.

INTELLIGENCE: Requires the ability to learn and understand complex principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgment in the absence of management.

VERBAL APTITUDE: Requires the ability to record and deliver information to explain procedures and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative technical or professional languages including analytical terminology.

NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; to add and subtract totals; to multiply and divide; to determine decimals and percentages; to interpret graphs; to compute discounts interest profit and loss ratio and proportion; to perform calculations involving variables formulas square roots and polynomials; to perform statistical calculations which include frequency distributions reliability and validity of tests correlation techniques factor analysis and econometrics.

FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length width and shape visually with office equipment which may include rulers yardsticks and tape measures.

MOTOR COORDINATION: Requires the ability to coordinate hands and eyes in using office equipment. Requires the ability to use the keyboard lift bend push and pull objects or materials using body parts as the position necessitates.

MANUAL DEXTERITY: Requires the ability to handle a variety of items such as a computer calculator copier telephone and other office equipment. Must have the ability to use one hand for twisting or
turning motion while coordinating the other hand with different activities. Must have minimal levels of eye/hand/foot coordination.

COLOR DISCRIMINATION: May require the ability to differentiate between colors and shades of color.

INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under moderate stress when confronted with an emergency.

PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone.