Office Manager
Office Manager
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Job Description
Position Summary
Vancouver Canada - Hybrid
Fixed-Term Position: 10 Months in duration
This is an onsite role and will be based in Vancouver. This role will support a multitude of functions in our Vancouver office while maintaining a creative collaborative and productive environment. This role will be overseeing site support & operations coordinate projects plan and execute workplace events coordinate with external vendors and support workplace experience initiatives.
Key Areas of Responsibility
Office Services
Responsible for Vancouver onsite operations serves as a primary contact for employees and service vendors implement plans to enhance workplace efficiency employee experience and operational excellence.
Oversee the maintenance and upkeep the facility building maintenance repairs and renovations.
Oversee the delivery of high-quality office services including reception mailroom print center housekeeping and pantry services.
Oversee the management of internal conference room bookings catering.
Plans scope and budget for the office order and
maintain inventory of general office and kitchen supplies
Assist employees with desk booking software
Event Support
Participate in Vancouver social committee
Own the planning and execution of events/offsites/team meetings including scoping budgeting scheduling vendor management employee communications and execution
EH&S
Partners with other functional teams on employee health physical safety and security needs to ensure compliance and
effective execution for emergency preparedness regulatory compliance.
Respond to alarms escorts external vendors prepares onsite documentation
Lead joint health & safety committee.
General & Stakeholder Relationship
Maintain strong partnerships with the site leadership team on all employee and workplace initiatives to foster a positive working relationship.
Liaise with Site leadership IT HR; operate as liaison for all Workplace objectives & commitments locally
Maintains a positive working relationship with
Minimum Qualifications
Bachelors Degree or equivalent experience in workplace operations corporate real estate or facilities management.
3-5 years of professional experience in workplace operations or corporate facilities.
Proven ability to multitask and prioritize in a fast-paced environment.
Strong oral and written communication skills with a warm professional demeanor.
Service-oriented mindset with the ability to proactively address workplace challenges.
Self-motivated confident and adaptable personality that thrives in a dynamic environment.
The anticipated TTC range for this position is46903.85 - 75521.65 CAD Annual. The salary offered will be determined based on the candidates experience knowledge skills other qualifications and location.
Why Join Us
Say HI and learn more about working at Thalesclick here.
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Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.
Required Experience:
IC
Employment Type
Full-Time
