Office Administrator- 3 days in Des Moines, 2 days in Ames
Office Administrator- 3 days in Des Moines, 2 days in Ames
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Job Description
Job Details
Description
Overview/Function: The Office Administrator plays a key role in the success of the branch with a variety of responsibilities to include administrative support and reception. Activities also include route settlement inventory control and auditing processes. The role is the primary back-up to the Office Manager/Supervisor helping to ensure branch operations run smoothly.
This position will generally take place for 2 days in Ames and 3 days in Des Moines every week.
Major Responsibilities:
- Follow route settlement standard operating procedures (SOPs) performing cashiering and reconciliation tasks. Troubleshoot handheld settlement reconciliation issues.
- Provide inventory support through cycle count inventory reconciliation check-in/out audits and route settlement.
- Assist with administrative and office support for the facilitys day-to-day operations.
- Administrative responsibilities include routing incoming phone calls and greeting visitors.
- Assist branch sales team with order transactions daily logs and unscheduled customer orders (aka hotshots) including order entry and invoicing.
- Assist with internal office space (i.e. door keys moves) ordering supplies etc.
- Management of document retention and destruction electronically and hard files.
- Other duties as required.
Qualifications
Experience & Qualifications:
- Minimum of high school diploma/GED with 1-2 years of previous administrative/office support experience.
- Excellent customer service communication skills to interact with customers (Internal and External). Maintain professional demeanor and appearance which upholds Atlantic Bottlings brand image.
- Proficiency with Microsoft Office suite (Word Excel PowerPoint).
- Positive take-charge personality with excellent time management strong organizational and communication skills.
- Ability to maintain professional decorum and a high level of confidentiality.
- Strong team-player with the ability to effectively work in a fast-paced team-oriented environment.
- Flexible with the ability to adapt to varying situations.
Note: No posting can contain a fully comprehensive listing of activities duties or responsibilities that are required in this role. Atlantic Coca-Cola Bottling Company offers a dynamic ever-changing environment requiring flexibility and a willing team-based attitude. Some duties responsibilities and activities may change at any time with or without notice.
To ensure the safety of our employees our customers and our products Atlantic Coca-Cola Bottling Company offers a drug-free workplace. Employees are subject to pre-employment/post-offer drug and random drug testing.
Additional:
- While performing the duties of this job the employee is regularly required to talk and hear. This is largely a sedentary role. However there will be many situations in which the individual will be needed to work in the warehouse and around delivery vehicles and required to lift and/or move items up to 65 lbs. (Moving equipment and tools will be provided to reduce strains and injury.)
- Standing walking twisting grasping reaching pushing pulling bending kneeling sitting stooping crouching crawling and climbing will be required. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and ability to adjust focus.
- This requires the ability to lift files open filing cabinets and bend as needed. The ability to climb stairs is also needed.
- Occasional minimal travel may be needed to our multiple locations.
- To accomplish their tasks the position will work in a warehouse environment in which the temperate is unregulated and dependent upon outdoor temperatures.
- Work hours: Monday Friday 9am 6pm but are subject to change as needed. Some occasional weekend or off-shift work may be needed.
EOE
Required Experience:
Unclear Seniority
Employment Type
Unclear
