Senior Administrative Support Specialist
Senior Administrative Support Specialist
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Salary Not Disclosed
1 Vacancy
Job Description
Required Education and Experience: High School Diploma or GED AND:
- 24 months office clerical or administrative experience.
Skills:
- Knowledge of office procedures
- General office and customer service skills
- Knowledge of Microsoft Office Suite (Outlook Excel and Word)
- Excellent interpersonal skills
- Ability to work independently and as a team player
- Ability to complete tasks in an efficient and timely manner
- Must be detail oriented for accuracy of data and information
- Ability to multitask be organized and self-motivated
- Ability to work in stressful situations
- Ability to communicate verbally and in writing
Certifications:
- None
Advertised Physical Requirements:
- Physical: Sit for prolonged periods. Communicate effectively and listens. Engage in repetitive motion. Use of computer and telephone. Stand stoop bend and reach.
- Environmental: Standard office environment.
Supervision: None
Special Instructions:If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing view the policy visit You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility belonging and access which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents perspectives and experiences of our community enrich the learning and working environment at OU inspiring us to harness our innovation creativity and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma in compliance with all applicable federal and state laws and regulations does not discriminate based on race color national origin sex sexual orientation genetic information gender identity gender expression age religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited toadmissions employment financial aid housing services in educational programs or activities and health care services that the University operates or provides.
The Senior Administrative Support Specialist will assist and be supervised by the co-directors of the Office of Career Development for Engineers and Scientists (CDES). CDES supports the professional and leadership development of students in the Gallogly College of Engineering and the Mewbourne College of Earth and Energy through co-curricular programming including workshops retreats student-led activities a living-learning community and peer and professional mentorship. CDES prepares engineering and science students to become professionals and to transition successfully to the workforce. The Senior Administrative Support Specialist will interact with a variety of people including employers alumni students faculty staff government personnel and the general public. Physical presence in the office on campus and occasionally off-campus will be requested. Business-casual attire is expected.
Travel: The assistant will be required to run local errands occasionally. Other travel is infrequent. CDES hosts 23 off-campus events each year 12 of which may include an overnight stay. Transportation from campus for CDES events is usually provided. Travel is expected to constitute 2% or less of the employees time.
Duties:
- Maintains office files that may be of a confidential nature.
- Accurately tracks program-related data (e.g. job placement data event participation data).
- Maintains and updates the webpages and other program media/digital communication platforms.
- Plans and organizes meetings and programs.
- Schedules various appointments for office personnel and ensures administrative details are completed.
- Receives incoming calls for office personnel and refers to appropriate person.
- Records messages or responds to caller with routine information.
- Serves as a contact person for students other employees the outside public alumni and employers.
- Provides information regarding location or availability of materials resources and services.
- Monitors and orders supplies for the office and completes requisitions.
- Responsible for preparing correspondence. Reviews and responds to routine correspondence for the office personnel.
- Prepares various reports and makes copies and assembles materials.
- Opens routes and prepares incoming and outgoing mail.
- Runs errands for the department.
- May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.
- May collect time sheets enter in PeopleSoft track leave complete ETRs and special pays.
- Performs related duties as assigned to successfully fulfill the function of the position.
DL required for occasional local travel (less than 2%). Overnight travel may be required 1-2 times per year.
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
Required Experience:
Senior IC
Employment Type
Full-Time
