Payroll and Finance Administrator
Payroll and Finance Administrator
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Job Description
Discover
The Opportunity
The Chapman Group is assisting their client The Town of Woodstock in recruiting a Payroll and Finance Administrator. Reporting to the Director of Financial Services the Payroll and Finance Administrator will support the finance and payroll functions across all municipal departments with an elevated level of professionalism accuracy and confidentiality. They will be responsible for the management and execution of all payroll related procedures and the administration of financial reporting cycles with maximized efficiency and effectiveness. The Payroll and Finance Administrator will ensure adherence to internal controls policies and procedures and compliance with all relevant legislation. If you have a keen eye for detail a knack for payroll database management and strive for automated workflow solutions and continuous improvement this is an ideal opportunity to bring your strengths to our team.
What youll do
Responsibilities
Payroll
Process full-cycle payroll for 100 employees hourly salary and stipend on a bi-weekly basis
Payroll period reporting and reconciliation
Calculate wages and employee deductions and benefits (including overtime bonuses pension etc.)
Ensuring compliance with tax laws employment laws and internal policies
Keep current on payroll laws regulations and adjust processes to ensure compliance
Submitting payroll taxes and statutory remittances to the appropriate government agencies
Prepare year-to-date information for T4s T4A slips T2200s reconcile payroll earnings and deductions and make year-to-date adjustments as necessary
Perform all payroll related duties for the full employee lifecycle - new hire to termination
Manage and upload employee documentation and forms (TD1s benefits applications offer letters)
Finalize ROEs and other related termination payments or payroll related paperwork
Administration and setup of the employee portal in the municipal management software system (TownSuite)
Maintain payroll related time tracking/timesheets attendance and leave of absence (sick leave vacation etc. ) records for employees
Respond to payroll-related inquiries in a professional and timely manner; escalating matters when needed
Identify opportunities for process improvement
Processes requests from Human Resources for pay adjustments
Ensure correct application of payroll related articles in the union collective agreements
Database management maintaining an updated and accurate payroll database
Reporting from the payroll database on employee turnover seniority vacation and sick leave allotments/usage etc.
Reconciliation of monthly remittances and employee benefits payments and pension payments
Workers compensation rate set up and reporting
Set up of all payroll related accumulators (earned taken and net) codes and GL to ensure proper paystub and financial reporting
Maintain electronic and paper files as required and in compliance with the Canada Revenue Agency and governmental Municipal Records Authority requirements
Finance
Administration of the payments module in the recreation management software system (ActiveNet)
Assists with preparation of audit materials and special reports and projects as required
Participating in budget preparation tracking expenditures and identifying areas for improvement
Assists with preparation of financial documentation as required
Preparation for the annual year-end audit process under the direction of the Director of Financial Services
What youll need
Qualifications
Completed post-secondary degree or diploma in Business Finance Accounting/Payroll or related field or an equivalent combination of education and relevant experience may be considered
Professional certification through the Canadian Payroll Association/National Payroll Institute Certification - Payroll Compliance Professional (PCP) Designation or working towards certification
Minimum of five (5) years of experience in payroll and financial administration
Knowledge Skills and Abilities
Knowledge of payroll processes and compliance requirements including Canadian payroll and tax regulations and relevant sections of the New Brunswick Employment Standards Act
Comprehensive understanding of payroll legislation employment standards and payroll accounting
Professional proficiency in Microsoft Office; with strong MS Excel skills to create and maintain spreadsheets (pivot tables and VLOOKUPs)
Well-developed payroll database administration skills to maintain data integrity and accuracy maximize functionality import and export data create reports and assist with integration of other software tools for time and attendance tracking
Proven ability to plan organize and manage multiple tasks with minimal supervision
Ability to communicate clearly and effectively
Detailed oriented
Ability to work well under pressure in a deadline-driven environment
Excellent organizational skills
Self-motivated with a desire for continuous learning and development
Ability to maintain confidentiality for employees personal and financial information
Were looking for
Core Skills
A little bit about us
The Chapman Group
We are happy to support our client with this recruitment.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
