Administrator
Administrator
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Job Description
Wood Mackenzie is the global data and analytics business for the renewables energy and natural resources industries. Enhanced by technology. Enriched by human intelligence. In an ever-changing world companies and governments need reliable and actionable insight to lead the transition to a sustainable future. Thats why we cover the entire supply chain with unparalleled breadth and depth backed by over 50 years experience. Our team of over 2400 experts operating across 30 global locations are enabling customers decisions through real-time analytics consultancy events and thought leadership. Together we deliver the insight they need to separate risk from opportunity and make confident decisions when it matters most.
Wood Mackenzie Values
- Inclusive we succeed together
- Trusting we choose to trust each other
- Customer committed we put customers at the heart of our decisions
- Future Focused we accelerate change
- Curious we turn knowledge into action
Role Purpose
This office-based role is to provide comprehensive administrative support to the business collaborating with colleagues across different functions and within the global Administration team to ensure a smooth support service is provided to the business.
Main Responsibilities
- Work closely with other Administrators to share best practice and ensure comprehensive administrative support to the business
- Organise travel and accommodation for team (including flights hotels visas taxi bookings security office notification forms)
- Raise requisitions assist with purchase orders and process invoices as required
- Assist colleagues with expense claims as required
- Assist with catering requirements for client meetings in-office sales client briefings and marketing events including preparing of name tags and registration
- Welcome client visitors and visiting colleagues from other Wood Mackenzie offices creating a positive impression in support of the Wood Mackenzie brand
- Provide administrative cover for other administrators and receptionist as required
- Provide general administrative support as required including collating/formatting information binding couriering and other in-office admin duties
- Set up and assist with large group conference calls (incl. Webinars knowledge shares etc.)
- As part of new joiner onboarding provide on-site and virtual local orientation sessions as required
- Provide comprehensive support for internal systems
- Maintain presentations records spreadsheets databases and shared folders (e.g. admin databases SharePoint/Hub)
- Order office consumables as needed
- Any other duties as required of the role
About You
- You are passionate about customer service and enjoy building and maintaining strong relationships with peers and stakeholders across the business
- Thrive in both collaborative team environments and when working independently
- Possess excellent communication skills both written and verbal
- Willingness to demonstrate initiative and progress current skill set
- Demonstrate exceptional organizational skills prioritize tasks effectively and attention to detail
- Utilize a strong working knowledge of Microsoft 365 applications and services including but not limited to Outlook Word Excel
- Excel in fast-paced environments where tight deadlines are common
- Adapt quickly to change and learn rapidly
- Bonus: Experience with systems such as SAP Concur and Salesforce and/or providing administrative support to large teams in a professional environment
Expectations
- This role is office based and the successful candidate will be expected to work the majority of their working week from one of our offices
- This position is full time and requires flexible working hours
- As a key contact for all team members the candidate should be a great communicator with a proactive approach.
- The candidate should be comfortable working in an intensive environment where tight deadlines are a regular occurrence
- Excellent organization adaptability and prioritisation skills will be needed to succeed in this position
- The candidate should have a customer-orientated approach
Equal Opportunities
We are an equal opportunities employer. This means we are committed to recruiting the best people regardless of their race colour religion age sex national origin disability or protected veteran status. You can find out more about your rights under the law at
If you are applying for a role and have a physical or mental disability we will support you with your application or through the hiring process.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
