Executive Assistant
Executive Assistant
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Job Description
Position Summary
The Executive Assistant (EA) to the Managing Director (MD) of NBCUniversal Japan is a proactive resourceful and highly organized professional who plays a critical role in enhancing the effectiveness and productivity of the MD. This individual will serve as a key liaison between the MD and internal teams senior leadership and external stakeholders. The ideal candidate demonstrates exceptional communication skills sound judgment and a collaborative mindset while managing a wide range of executive and administrative responsibilities. The role will be a point of contact for the Executive handling enquiries and filtering information allowing the executive to focus on strategic initiatives.
Key Responsibilities
Executive & Administrative Support
- Manage complex calendar scheduling ensuring alignment with business priorities and minimizing conflicts.
- Coordinate domestic and international travel arrangements including detailed itineraries visa applications and travel documentation.
- Prepare and submit expense reports in compliance with company policies ensuring accuracy and timeliness.
- Draft edit and assemble high-quality presentations and reports using PowerPoint and Excel ensuring clarity and professionalism.
- Maintain organized filing systems and accurate records ensuring easy retrieval of information.
- Act as a communication liaison screenings and managing correspondence.
- Handle general administrative duties such as photocopying filing and correspondence ensuring smooth office operations.
Team & Business Coordination
- Organize and facilitate local Senior Management Team (SMT) meetings including Organize and facilitate local Senior Management Team (SMT) meetings including agenda preparation minute-taking and follow-up on action items to ensure accountability.
- Consolidate and distribute weekly and bi-weekly business updates for senior executives ensuring timely and accurate communication.
- Support cross-functional collaboration and ensure timely communication of key updates and initiatives fostering a cohesive work environment.
- Conduct basic research and data analysis to support departmental needs providing actionable insights.
Employee Experience & Engagement
- Serve as the Employee Engagement Ambassador for the Japan office representing local interests in global forums and advocating for employee needs.
- Partner with The Content Group Head office team and HR to design and deliver internal events (e.g. town halls floor updates) and employee experience initiatives enhancing workplace culture.
- Translate and localize employee communications from the UK as needed ensuring cultural relevance and clarity.
- Provide feedback to global teams on local engagement needs and cultural nuances promoting a globally inclusive environment.
Qualifications :
Qualifications & Requirements
- Minimum 3 years of experience in an executive support role within a fast-paced dynamic environment.
- Proficient in Microsoft Office Suite (Word Outlook PowerPoint Excel); familiarity with office equipment.
- Bilingual fluency in English and Japanese (verbal and written) with strong communication skills in both languages.
- Strong organizational and multitasking abilities with keen attention to detail ensuring high-quality work.
- Demonstrated ability to manage multiple stakeholders and prioritize effectively maintaining a high level of productivity.
- High level of discretion and confidentiality in handling sensitive information ensuring trust and integrity.
- Strong interpersonal skills with a collaborative and approachable demeanor fostering positive relationships.
- Self-motivated adaptable and comfortable working independently demonstrating initiative and reliability.
- Positive energetic and passionate about contributing to a high-performing team culture inspiring others.
Personal Attributes
- Confident & Authentic: Brings full personality and interests to work.
- Light-hearted: Maintains a sense of humor and patience under pressure.
- Passionate: Engaged enthusiastic and driven to make a meaningful impact.
- Agile & Flexible: Comfortable with change and able to pivot quickly.
- Effective Communicator: Transparent persuasive and audience-aware
- Hands-on: Willing to roll up sleeves and get involved in all aspects of the role.
- Sociable: Builds strong relationships and fosters a positive team environment.
Additional Information :
As part of our selection process external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversals policy is to provide equal employment opportunities to all applicants and employees without regard to race color religion creed gender gender identity or expression age national origin or ancestry citizenship disability sexual orientation marital status pregnancy veteran status membership in the uniformed services genetic information or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability you have the right to request a reasonable accommodation. You can submit your request to
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
