Administrative Secretary - Dilworth Elementary School

Position Details

Work Calendar: 201 days/10 months

FTE: 1.0 (40 Hours per Week)

Contract Status: Contract

FLSA Status: Non- Exempt

Reports To: Principal or designee

Starting Wage: $38346 annually

Salary Schedule/Lane: 48/H

Benefits: Eligible

Anticipated Start Date:08/04/2025

Priority Screen Date:06/19/2025

Positions Available: 1

Position Open Until Filled

This position is for Dilworth Elementary School located at1953 South 2100 EastSalt Lake CityUtah84108

Website:Home - Dilworth Elementary School

JOB SUMMARY

The Administrative Secretary Elementary provides a wide variety of complex and confidential administrative and secretarial support to assigned administrator; conveys information regarding department/district functions and procedures; coordinates academic processes and supports students; ensures efficient operation of support functions including fiscal monitoring; and coordinates assigned projects and district/site activities/programs

MINIMUM REQUIRED QUALIFICATIONS

All positions require selected candidates to be fingerprinted and successfully pass a criminal background check. Additional minimum required qualifications for this position are:

1. High school diploma or equivalent
2. Three (3) years of experience working as a secretary or administrative assistant
3. Basic experience and proficiency using Microsoft Office Suite (Word Excel PowerPoint Access etc.) and experience using data-based software
4. Speak read write present professionally analyze understand and interpret written and verbal communications in English
5. Experience operating standard office equipment including phone scanner fax and copy machines.

PREFERRED QUALIFICATIONS

These are examples of skills and experience that the best-qualified candidates may have. Not having one or all of them does not disqualify any candidate from consideration.

1. Experience using PowerSchool Business Plus and Kronos
2. Experience performing standard bookkeeping
3. Experience maintaining a website
4. Experience taking meeting minutes
5. Spanish or other language proficiency including the ability to read write speak and understand

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Communicate effectively with diverse individuals and groups of people while maintaining confidentiality and building positive working relationships with employees students and stakeholders.
2. Coordinate a wide variety of projects functions and program components (e.g. site workshops seminars enrollment processes language translation etc.).
3. Support front office operations and academic processes (e.g. conduct attendance and registration evaluate injuries oversee secure entrances and exits monitor cameras etc.).
4. Create and maintain a wide variety of manual and electronic documents files and records (e.g. budget data student data financial records Title I documentation student enrollment records etc.) to provide up-to-date information and historical reference in accordance with established administrative guidelines and legal requirements.
5. Fulfill daily office processes for efficient site operation (e.g. order and maintain inventory of necessary supplies and equipment daily reports answer phones greet visitors etc.).
6. Oversee the work activities within the office and the school to organize assignments monitor progress and ensure completion with established guidelines.
7. Participate in meetings workshops and seminars as assigned to convey or gather information required to perform job functions.
8. Prepare a wide variety of reports documents and correspondence of confidential and non-confidential nature (e.g. letters memorandums academic forms periodic and ad-hoc reports operational procedures manuals etc.) to document activities meet educational requirements provide written reference and ensure compliance.
9. Compile data from a wide variety of sources (e.g. time sheets calendars expenditures/budget internet research truancy reports etc.) to prepare reports make recommendations and prepare information for the assigned administrator.
10. Process a wide variety of documents and materials (e.g. work orders requisitions student registration Title I and other academic processes etc.) to disseminate information ensure completion of department processes and remain in compliance with administrative guidelines and regulatory requirements.
11. Research a variety of topics (e.g. current practices policies education codes required enrollment processes etc.) to provide information and recommendations that address a variety of school site or district requirements.
12. Respond to a wide variety of inquiries from internal and external parties (e.g. administration faculty parents State of Utah etc.) to provide information facilitate communication and provide direction.
13. Schedule and assist in the preparation of a wide variety of activities (e.g. appointments meetings seminars welcoming new staff etc.) to make necessary arrangements for the assigned administrator.
14. Support a team environment by collaborating with own and other work units to effectively perform the duties of the position.
15. Work under limited supervision utilizing time-management and prioritization strategies while accurately processing detailed information and meeting deadlines.
16. Adapt to changing work priorities and work with frequent interruptions as required.
17. Perform other related duties as assigned to ensure the efficient and effective functioning of the work unit.
18. Maintain regular and predictable attendance to fulfill job requirements efficiently and effectively.

EMPLOYEE SUPERVISORY RESPONSIBILITIES: No

WORK ENVIRONMENT & PHYSICAL DEMANDS

The usual and customary methods of performing the job functions require the following physical demands: some lifting (up to 30 pounds) carrying bending pushing pulling stooping kneeling crouching crawling and significant fine finger dexterity. Generally the job requires 60% sitting 20% walking and 20% standing. This job is performed in a generally clean and healthy office environment.

The Salt Lake City School District is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment and its services programs and request reasonable accommodation contact usatHuman Resource Services - Salt Lake City School District ()or call .

Non-Discrimination Statement

No district employee or student shall be subjected to discrimination in employment or any district program or activity on the basis of age color disability gender gender identity genetic information national origin pregnancy race religion sex sexual orientation or veteran status. The district is committed to providing equal access and equal opportunity in its programs services and employment including its policies complaint processes program accessibility district facility use accommodations and other Equal Employment Opportunity matters. The district also provides equal access to district facilities for all youth groups listed in Title 36 of the United States Code including scouting groups. The following person has been designated to handle inquiries and complaints regarding unlawful discrimination harassment and retaliation: Tina Hatch Compliance and Investigations/Title IX Coordinator 406 East 100 South Salt Lake City Utah 84111 . You may also contact the Office for Civil Rights Denver CO .