Admin Assistant 3 - Humanitarian Services
Admin Assistant 3 - Humanitarian Services
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Salary Not Disclosed
1 Vacancy
Job Description
The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor senior level administrative support to one or more leader and/or one or more functional team or work group. The number of level 3 Administrative Assistant positions in each department or area should be directly tied to the amount of senior level complex administrative work needed by the business.
Employees at this level work under minimal supervision and handle complex issues and problems that require comprehensive working knowledge and independent non-routine decision making using initiative originality ingenuity and sound judgment.
Responsibilities
Typical responsibilities include but are not limited to:
Leading lower level employees through training mentorship and/or day to day direction
Proactively anticipating future needs and making recommendations
Assisting project teams by coordinating project details and following up on pending needs to ensure that deadlines are met
Assisting with budget preparation and control activities including monitoring project or department/area budgets
Performing research analyzing information and making recommendations based on findings
Compiling complex data/information from a variety of sources to prepare memos documents reports spreadsheets (including charts and graphs) and presentations using a wide range of software and platforms.
Taking meeting minutes and managing meeting documentation
Using computer apps and software to schedule meetings and appointments and maintain calendars - usually for multiple leaders
Managing email in-box(es) of assigned leader(s) to agreed level
Making travel arrangements
Presenting at meetings
Supporting office resiliency operations and response (emergency response)
Planning organizing and executing large meetings conferences and other events
Answering complex telephone and email requests
Qualifications
Required:
High School Diploma or equivalent
4 years administrative or related experience
Comprehensive administrative support working knowledge
Key Skills include the ability to:
Communicate professionally in writing and verbally.
Utilize Microsoft Office and other software at an advanced level to schedule appointments create and perform analysis on spreadsheets prepare presentations take notes and minutes and create and update word documents.
Provide advanced research analytical and data summation support.
Proactively anticipate needs and think strategically
Take standard processes and procedures and adapt to address complex problems and find less obvious solutions
Problem solve and resolve complex conflict and problems through sound decision making
Organize and prioritize work and needs
Coordinate projects and events effectively
Operate and maintain standard office equipment.
Interact and work with others in a productive and professional way.
Work with discretion confidentiality and integrity
Train mentor and lead the work of others
To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time moving about the office to deliver mail and other items and using computer monitors/equipment.
Preferred:
Bachelors Degree
Broad knowledge of the organizations structure functions and key personnel
Employment Type
Full-Time
