Data Collector

Marion County requires on-site work. Remote work is not available.

The Marion County Assessors Office is seeking a qualified dedicated individual to serve as Data Collector. The Assessors Office is responsible for assisting customers with their property taxes and exemptions setting and defending property valuations. The Data Collector is an integral part of the valuation process gathering permit data from county and city planning offices analyzing blueprints and using software programs to sketch the building diagrams and create data points for use in the field.

The right person for this job has the utmost commitment to customer service and possesses excellent interpersonal technology oral and written communication and organizational skills.

GENERAL STATEMENT OF DUTIES
Performs administrative support activities of a complex or technical clerical nature which requires advanced skills independent judgment and discretion; acts as lead worker of a specific clerical function overseeing the work of others.

SUPERVISION RECEIVED
Works under the general supervision of a supervisor/manager or professional employee who assigns work establishes goals and reviews results obtained for compliance with department and program policies procedures and goals.

SUPERVISION EXERCISED
Supervision of other employees is not a responsibility of positions in this classification; however exercises lead direction over other clerical or office staff.

• Maintains responsibility for independently obtaining plans associated with building permits from local building departments and associating these with the correct Assessor accounts for accurate and efficient use by the appraisers and others.

• Inputs data regarding building permits and construction characteristics in the CAMA system and various other programs.
• Draws building diagrams by computer program. Uses basic math algebra and geometry to calculate areas of properties. Follows strict standards to insure uniformity of the drawings.
• Collects information on real and personal property in the field and on the internet for use by appraisers in the valuation process. Converts and files the information based on strict guidelines to insure easy retrieval. Driving is required.
• Locates properties in a variety of specific geographic locations. Performs inspections on various types of terrain and in all weather conditions. Records characteristics including size shape topography etc.
• Photographs properties; downloads the digital images into the computer; and attaches photos to appropriate assessment records. Edits photographs to comply with confidentiality requirements.
• Scans documents and attaches them to applicable assessment records.
• Verifies sales information and collects income and expense data in person in the field by letter or by telephone.
• Prepares maps appraisal cards building permits and tagged accounts for field assignments.
• Learns type and quality of construction; detects structural and other faults; writes legibly; writes routine and concise reports and correspondence; calculates figures percentages area and circumference; applies concepts of basic algebra and geometry; applies common sense in carrying out instructions furnished in written oral and diagram form.
• Maintains knowledge of modern office practices procedures and techniques; English composition spelling and grammar; general record keeping practices; modern office equipment; word processing skills with accuracy at an acceptable rate of speed; computer skills.
• Operate a calculator/10-key adding machine and makes mathematical calculations of a basic nature; establishes and maintains effective working relationships with other staff and the public with emphasis on being a team player and providing excellent customer service; utilizes all resources to gain knowledge and provide accurate information to the public; works at a computer terminal for extended periods of time.
• Enters miscellaneous data into the computer as needed.
• Provides backup customer service or clerical support in all sections of the office as required.
• Attends meetings & various training modules as required.
• Performs other duties as assigned by the supervisor.

EXPERIENCE AND TRAINING

1. High school diploma or equivalent; AND
2. Two years of general office experience; including one year of experience utilizing a variety of computer software programs; OR
3. Any satisfactory combination of work education training or experience relevant to the position as determined by Marion County.

SPECIAL REQUIREMENTS

• The finalist for this position will be required to pass a criminal history background check; however conviction of a crime may not necessarily disqualify an individual for this position.
• Must possess a current drivers license in the applicants state of residence and an acceptable driving history. Marion County will obtain a copy of the driving record for all qualified applicants from Driver and Motor Vehicle Services and review the driving record according to the Marion County policy and procedure for Driving on County Business. The policy can be found at: candidate must provide own transportation and must provide and maintain proof of personal automobile liability insurance at a minimum in the amount required by Oregon Law (ORS Chapter 806). Work-related mileage will be reimbursed at the current Marion County rate upon approval by the supervisor.
• This position is represented by a union.
• This is a full-time position which is eligible for overtime.
• Typical Work Schedule: Monday-Friday 8:00 a.m. - 5:00 p.m.

KNOWLEDGE SKILLS AND ABILITIES
Considerable knowledge of accepted modern office practices procedures and techniques; English composition spelling and grammar; arithmetic clerical/accounting principles and processes; Some knowledge of techniques of supervision and training; concepts and techniques of prioritizing/organizing work; applicable program policies and procedures and/or rules regulations and statutes depending upon assignment of duties and responsibilities.

Substantial skill and ability to independently accurately and effectively perform assigned tasks and duties following established procedures and program policies; meet and assist the public staff clients and other personnel of other businesses in a courteous professional manner; comprehend and adhere to stated oral and written instructions communications and procedures; apply principles policies and procedures to specific work assignments; provide training to others; give and prioritize work assignments.

PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your loan eligibility should be directed to your loan servicer or the US Department of Education.

VISA SPONSORSHIP
Marion County does not offer VISA sponsorship. Within three days of hireyou will be required to complete the US Department of Homeland Securitys I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.

VETERANS PREFERENCE
Applicants are eligible to use Veterans Preference when applying with Marion County in accordance with ORS 408.225 408.230 and 408.235 and OAR and . Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.

DOCUMENTS REQUIRED FOR VETERANS PREFERENCE

• One of the following:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
  • Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

• In addition to one of the above documents Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at County is an Equal Opportunity Affirmative Action Veteran and Disability employer committed to increasing the diversity of its workforce.

Applicants with a disability may request reasonable accommodation through Human Resources in any step of the process to assist them in demonstrating their qualifications to perform the duties of the position for which they are applying. Please e-mailHuman Resourcesif you wish to request an accommodation.