Bid Manager (H/F)

Req ID:485049

Chez Alstom nous avons une connaissance pointue des rseaux de transport et comprenons ce qui conduit les individus les emprunter. Des trains grande vitesse mtros monorails et tramways aux systmes intgrs services infrastructures et solutions de signalisation et de mobilit numrique nous offrons la diversit de nos clients le portefeuille le plus vaste du secteur. Chaque jour plus de 80000collaborateurs dans le monde qui ouvrent la voie des solutions de mobilit plus vertes et plus intelligentes pour relier les villes rduire lempreinte carbone et remplacer la voiture.

JOB TITLE & JOB CODE

Job Title (Job Code): Bid Manager (PB-BM-02)

PURPOSE OF THE JOB

• Manage the Tender Quality Costs Delivery Performance (QCDP) commitment for No or Low critical bids from appointment as Bid Manager up to Tender Transfer Meeting (TTM).
• Deliver a winning proposal with a defined scope accurate QCDP commitments in a timely manner and within the defined tender budget.
• Support the Project Manager in the preparation of the First Financial Project Review (FPR0) and the closure of any open actions assigned to bid management following the TTM and the first project execution gate.
• Support the Tender Leader in the preparation of the Win & Loss analysis.

ORGANISATION

Organisation structure (job belongs to..)

Region/Bid Management

Reports directly to:

Bids Director or Projects & Bids Director (Site Cluster Region or Platform)

Other reporting to:

n/a

Direct reports:

n/a

Network & Links

Internal

• Tender team Involved units Platform Mtiers
• Support functions (Financing Tax Legal Insurance Tender Support & Control Marketing & Pricing Design & Styling etc.)

External

• Partners & Customer if applicable

MAIN RESPONSABILITIES

Pre - tendering (when relevant):

• • Co-ordinate internal activities to identify and understand Customers needs
  • Promote the Company and its product
  • Co-ordinate internal activities to influence Customer Specification
• Ensure compliance with applicable Alstom rules & instructions
  • Manage Tender Process TEN-PRO-001 Code of Ethics & Compliance EHS Railway Safety Quality etc.
• Work in close relationship with Tender Leader and the full tender team including Sub-System bid managers
  • Determine the complexity of the tender based on reliable information using criticality matrix
  • Build in liaison with the Tender Leader the schedule to prepare the offer
  • Prepare & Issue the Instructions for Quotations (IFQ)
  • Support Tender Leader in defining bid commercial strategy
  • Support T Tender Leader with Partners (e.g. negotiation T&Cs preparation of joint offer)
  • Support Tender Leader to perform Win No Go Tender Review Meeting (TRM) Tender Transfer Meeting (TTM) Win Loss Analysis (WLA) and consolidation of inputs from Support functions
  • Support or act in lieu of Tender Leader for Customer interaction during tender phase (Q&A collection administrative documentation etc)
  • Support Tender Leader in the updating of the information in Wall.C
• Manage the budget according to Tender Costs Authorization Process
• Manage the tender team
• Define the bid operational strategy
  • Analyze in detail the request for proposal (RFP) and define the bid operational strategy taking into account the commercial strategy defined together with the Tender Leader and Platform
  • Obtain market & target prices
  • Ensure Product Organization is clearly defined and agreed with Platforms and Region
  • Propose the Tender Project Organization and Work Breakdown Structure and have it validated
• Propose the offered solution
  • Oversee that requirements analysis incl. gaps identification is performed in line with Requirements Management Procedure (PMT-PRO-002).
  • Agree with the Platform and the Tender Leader how gaps are addressed
  • Ensure offered solution compliance versus Customer requirements and internal product strategy; Identify deviations
  • Prepare compliance matrix
• Manage QCD optimization (in liaise with Bid Costing Manager if any) and obtain clear commitments from different actors
  • Identify analyze and evaluate QCD gaps & manage the QCD review
  • Define interfaces and allocate between actors the cost targets contractual obligations
  • Check challenge and properly consolidate documented commitments

• • For a PM2020 tender as a leading unit Bid manager is responsible to validate the sub-system team/s input/s
• Prepare risks & opportunities reviews
  • Organize risks reviews and ensure the elaboration of mitigation plan
  • Prepare and maintain updated risk & savings registers
• Prepare the documentation necessary to submit to Customer
  • Prepare the technical description of offered solution
  • Prepare the technical clause by clause and/or list of derogations
  • Prepare the project master schedule
  • Prepare the price list and bill of quantities (if any) in line with Tender Leader and Finance Tender Manager instructions
  • Prepare administrative documentation upon delegation by Tender Leader
• Keep records of all documentation produced during tender preparation (RFP Q&A Presentations letters contract ) and ensure traceability of documentation versions up to contract signature
• Participate to the contract negotiations
• Attend Customer negotiation meetings
• Verify feasibility of evolutions requested versus the offered and approved reference
• Update QCD data and obtain revised QCD commitments from different units validate QCD commitment for each release of the tender
• Ensure that all Customer questions have been answered in line with commercial strategy
• Review of the final contract documents before contract signature
• Contribute to REX through the Win-Loss Analysis in liaison with Tender Leader and Market Pricing & Strategy
• Support the Project Manager in the preparation of the first financial project review (FPR0) and the first project gate with the objective to ensure a smooth transfer from bid to Project.

Performance measurements: (On Time Delivery (OTD) QCD Sales Orders Gross margin etc.)

• Provide documents in time in compliance with the tender requirements
• Gap between Tender Review Meeting (TRM) and Project Review (FPR0)
• Compliance with Tender cost budget
• Data updated and recorded in Wall.C

MAIN REQUIRED COMPETENCES

Educational Requirements

Mandatory:

• Masters degree or bachelor degree

Desirable:

Experience

Mandatory:

• Project/Bid Management background especially on costing planning & risk management
• Knowledge of ALSTOM processes including particularly the Golden Rules and E&C compliance

Desirable:

• Be able to challenge proposals to obtain optimal solutions backed with commitments

Competencies & Skills

• Basic knowledge of offered products and systems
• Sufficient knowledge of financial (rules to build consolidated costs cash curve hedging ) contractual (bonds & guarantees ) and legal (obligations penalties ) aspects to be able to interface with internal relevant parties and assess impacts on costing
• High capability to manage efficient team working to produce the tender deliverables within a limited time period and under stressful conditions
• High Communications skills and reporting capabilities
• A good sense of anticipation
• Negotiation skills; Customer oriented

Il ny a pas que les passionns de trains qui spanouissent chez nous. Nul doute que vous ressentirez beaucoup de fiert lorsque vous monterez dans lun de nos trains avec votre famille ou vos amis. Si vous aimez le challenge nous serions ravis dchanger avec vous!

Remarque importante

En tant quemployeur prsent dans plus de 63pays nous souscrivons au principe dgalit daccs lemploi et valorisons la diversit. Nous nous sommes engags crer un environnement de travail inclusif pour tous.