International Affairs Program Manager
International Affairs Program Manager
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$ 67224 - 74301
1 Vacancy
Job Description
Position Details
University of Colorado Denver
Official Title: Academic Services Program Manager
Working Title: International Affairs Program Manager
FTE: Full-time
Salary Range: $67224 - $74301
Position # Requisition #37019
Join the University of Colorado Denver
About the University of Colorado - Denver
Millions of moments start at CU Denver a place where innovation research and learning meet in the heart of a global city. Were the states premier public urban research university with more than 100 in-demand top ranked bachelors masters and doctoral degree programs. We partner with diverse learnersat any stage of their life and careerfor transformative educational experiences. Across seven schools and colleges in the heart of Downtown Denver and six schools and colleges on the Medical Campus our leading faculty inspires and works alongside students to solve complex challenges and produce impactful creative work. As part of the states largest university system CU Denver is a major contributor to the Colorado economy with 2000 employees and an annual economic impact of $800 million. To learn more about how CU Denver Anschutz Medical Campus helps learners meet their moment visit and .
Job Description
* Applications are accepted electronically ONLY at *
The program manager position will be responsible for managing multiple projects and developing or modifying processes as needed under the goal of strategic internationalization and providing administrative support to the Associate Vice Chancellor of International Affairs. Projects and activities typically include the organization and management of the international agreement process data reporting the student and scholar Fulbright Program (outbound) international delegations and international alumni engagement and events. This position will also support OIA committees and engage in budget management event planning and a variety of other administrative projects. Additional responsibilities include high level management and oversight of fiscal and office operations for OIA and the AVC scheduling taking minutes recording action items translating action items into projects determining the appropriate participants and managing those projects to completion. The program manager will exercise strong initiative independent decision making proactive problem-solving strong organizational skills attention to detail discretion with sensitive information and strong interpersonal communication skills. It is imperative that the program manager possess a balanced combination of project management skills and administration skills. This position is located in the Office of International Affairs Downtown Denver Campus.
International Affairs Program Manager
External Relations Development and Management (70%):
International Agreements:
Strategically manage international agreements on behalf of CU Denver Anschutz. This includes oversight of drafting and routing processes oversight and improvement of the international agreement database communication with stakeholders and timely reporting on international agreements for CU Denver Anschutz. Support operationalization of partnerships as needed. Responsibilities include:
Processes - Overseeing and modifying the processes required from drafting agreements to final execution
Drafting initial agreements according to established protocols
Organizing and facilitating the MOU working sessions with OIA colleagues
Ensuring the appropriate routing for documents review and approvals
Liaising with colleagues in schools/colleges/legal regarding necessary adjustments to agreements
Crafting memos and routing forms for review and approval
Problem-solving for ad hoc challenges
Liaising with external partners as needed
Document formatting editing and proofreading
Maintaining updated templates for international agreement documents
Distributing completed documents
Organizing and reporting finalized agreements
Reporting
Provide quarterly reporting on international agreements by campus broken down by school and college which includes opportunities to leverage for greater outcomes.
Provide updates on international agreements as needed or requested by internal and external partners
Fulbright Program Advisor:
Serve as one of the universitys Fulbright Program Advisors including:
Developing effective relationships with the U.S. State Department and the Institute of International Education.
Advising CU Denver Anschutz students on the application process.
Maintaining and updating CU Denver Anschutz Fulbright program website.
Managing the Fulbright selection committee processes meetings and outcomes.
Liaising with internal and external colleagues to provide support for CU Denver Anschutz faculty and staff pursuing Fulbright Scholar and Administration grants.
Ensuring the departmental Fulbright application tracking is correct and up to date.
International Alumni Engagement Events:
Manage the development implementation and execution of international alumni engagement events in collaboration with the AVC Deputy Director and Director of Marketing and Communications.
Support OIA Marketing and Communications with story and news updates on LinkedIn. Support development of the CU Denver Anschutz international alumni network on LinkedIn.
- Manage monthly OIA & Advancement meetings with the Deputy Director including creating agendas capturing actions and project managing actions/activities.
International Delegations:
Oversee international delegation visits to CU Denver Anschutz including: arranging visit agendas logistics and accommodations for visitors coordinating participation from CU Denver Anschutz leaders faculty and staff scheduling meetings in appropriate locations providing name plates and refreshments as needed coordinating with the Chancellors Provost EVC and Deans offices ensuring meal catering or restaurant reservations providing campus tours as needed ensuring gift exchange is in accordance with protocols and logging meeting minutes and photos as needed.
- Manage the OIA gift inventory including sourcing appropriate gifts cataloging gifts given and ensuring campus constituents understand gift exchange protocols.
Internationalization:
Project manage and track OIA cross-departmental projects related to increasing international student enrollment and increasing global education participation.
Develop and maintain collaborative relationships with other CU Denver Anschutz schools/colleges/departments to identify opportunities for OIA to serve the internationalization missions of the two campuses.
In coordination with the AVC and Deputy Director engage in regular relevant community initiatives and events to ensure an OIA presence at major events.
Develop strong long-term partnerships with relevant groups and individuals.
Research gather and prepare background materials on a variety of issues to support campus internationalization initiatives.
Responsible for daily independent decision-making and problem resolution; establishes systems and processes to resolve issues or problems effectively and responsively at the lowest level possible; and expedites referral of matters to appropriate leaders or offices for follow-up. Provides required information or contact information to meet requests with discretion where appropriate.
Unit Program and Leadership Support and Development (30%):
Ensure organizational systems are in place for the department and manage the department administrative projects including: ensure organizational systems are current and effective; regularly update and ensure relevance of projects and documents on the OIA Teams site and shared drive; maintain the OIA laptop inventory; and proactively manage the shared physical spaces within the Lawrence Street Center office space.
Provide project management organizational support and meeting minutes for OIA operations including the OIA Leadership Team meetings International Risk Management Committee Global Education Advisory Committee International College Beijing Operations Team and international partnership steering committees.
Manage AVC travel planning and expense reporting.
Effectively handle sensitive and confidential issues on behalf of the AVC with tact timeliness discretion professionalism and consideration of the parties involved and OIAs ongoing interests.
Utilize strong organizational skills to manage voluminous AVC documentation on a wide range of topics. Serve on and support committees including OIA unit committees.
Organize OIA-wide training professional development as opportunities and OIA staff meetings.
- Financial management and expense reporting against planned budgets
Qualifications you already possess (Minimum Qualifications)
Bachelors degree in International Affairs International Relations Business or a directly related field from an accredited institution.
Three (3) years of related work experience in extensive diverse and progressively responsible roles in business operations and/or project management.
Two (2) years of professional experience coordinating or managing institutional agreements (e.g. contracts MOUs or similar documents)
- Two (2) years of experience in administrative management involving multiple high-level stakeholders.
Substitution: A combination of education and related technical/professional experience may be substituted for the bachelors degree on a year-for-year basis.
Preferred Qualifications to possess (Preferred Qualifications)
Five (5) years of related work experience in extensive diverse and progressively responsible roles in business operations and/or project management including experience with executive officer operations and serving as a member of a unit leadership team with reports to executive leadership.
Three (3) years of experience in an international affairs office setting ideally in an institution of higher education with a health sciences campus.
Two (2) years of experience arranging complex international travel and/or events.
Experience living abroad and/or working or studying in a foreign language.
Knowledge Skills and Abilities
Advanced level of experience creating compelling documents financial reports spreadsheets presentations and databases with Microsoft Products.
Advanced skills with Microsoft Outlook including the proven ability to successfully organize messages manage a busy university leaders daily weekly monthly and annual schedule
Advanced organizational skills.
Ability to touch type.
Strong critical-thinking skills with very strong initiative to learn department responsibilities goals and objectives with the goal to provide effective program management support.
Ability to communicate effectively strategically and persuasively both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Demonstrate a commitment to providing outstanding customer service skills.
Demonstrate an understanding of international cultures.
Ability to perform duties independently without guidance and direction from other professionals.
Ability to articulate the Universitys mission and the importance of the strategic plan.
Ability to manage ambiguous situations and/or information and translate them into results.
Ability to demonstrate exceptional management and leadership qualities.
Ability to manage multiple projects and tasks simultaneously while maintaining a high attention to detail with the ability to proactively learn from mistakes.
Ability to effectively plan and establish program goals and objectives.
- Demonstrate progressive supervisory qualities.
Conditions of Employment
Occasional work during the evening and/or weekends may be required to participate in events .
Some travel may be required.
Must be able to work in the CU Denver International Affairs office in downtown Denver four days a week. This position is required to be in the office Monday through Thursday with the occasional additional Friday as needed for events or urgent requirements. There may be occasions when the position can work additional days remotely upon agreement with the AVC.
Mental Physical and/or Environmental Requirements
The ability to sit for extended periods stand and walk occasionally reach with hands and arms use hands to manipulate a keyboard and mouse and have good near vision for computer work;often requiring minimal lifting but may involve bending or reaching to retrieve items from shelves or drawers.
- Occasionally move equipment weighing up to 50 pounds.
CU is an Equal Opportunity Employer and complies with all applicable federal state and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity and we encourage individuals from all backgrounds to apply including protected veterans and individuals with disabilities.
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act please contact the Human Resources ADA Coordinator at .
Employment Sponsorship
- Please be advised that this position is not eligible now or in the future for visa sponsorship.
As of 7/1/2023 The University of Colorado recommends employees be fully vaccinated from the COVID-19 but is not required. COVID recommendations and information can be found at: and Benefits
The salary range (or hiring range) for this position has been established at $67224 - $74301.
The salary of the finalist(s) selected for this role will be set based on a variety of factors including but not limited to internal equity experience education specialty and training.
The above salary range (or hiring range) represents the Universitys good faith and reasonable estimate of the range of possible compensation at the time of posting.
This position is not eligible for overtime compensation.
Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave health plans and retirement contributions that add to your bottom line.
Benefits: Compensation Calculator: Deadline
Applications are due by June 30 2025. Those who do not apply by this date may or may not be considered.
Required Application Materials:
To apply please visit: and attach:
A cover letter which specifically addresses the job requirements and outlines qualifications
A current CV/resume
- List of three references (we will notify you prior to contacting both on and off-list references)
Questions should be directed to Taylor Craver
Background Check Policy
The University of Colorado Denver strives to maintain a safe and productive educational clinical research and employment environment. All prospective employees and current employees must therefore consent to and pass background checks prior to any final appointment/employment.
Required Experience:
Manager
Employment Type
Full-Time
