Bid Co-Ordinator

We have an exciting opportunity for a Bid Coordinatorto be a key member of our growing UK Business Development team. Candidates must be confident communicators verbal and written skilled and experienced at developing relationships and able to coordinate people efficiently.  

As Bid Coordinator youll support the end-to-end bid process and bid team working closely with internal stakeholders and subject matter experts to help develop high-quality submissions for tenders proposals and frameworks. This is a key role in helping us secure new business and retain existing contracts.  

Youll also play a part in managing framework submissions and call-offs ensuring compliance with client requirements and internal governance processes. 

Key Responsibilities 

• Day to day management and communication of central mailbox and bid portals  

• Respond to all request for information pertaining to the company  

• Responsible for market research in support of opportunities  

• Maintenance of bid tracking and reports 

Manage early stage bid such as soft market quesitonnaires RFI etc document preparation including: 

• Developing proposal schedule (as needed) and tracking compliance with those baselines. 

• Support assembling and supervising resources needed to respond to request for qualifications. 

• Managing preparation of response on regular basis including guiding and reviewing the work of other authors writing material and making decisions affecting documents overall format and content. 

• Obtaining management reviews of draft including soliciting input from Contracts and Legal. 

• Finalising documents by incorporating comments and overseeing production cycle. 

• Supporting the Bid Managers with formatting of bid submissions and presentations  

• Support and facilitate close down activities  

• Proof reading of bid documents  

• Support with the coordination of framework management activities. 

• Monitor and track alerts to ensure they are provided to the correct individuals. 

• Managing the administration needs of the bid team 

Qualifications :

Essential: 

• Experience within a bid function ideally as an administrator / coordinator or comparable  

• Exceptional organisational skills with an ability to manage a diverse range of tasks involving different people and different activities to tight deadlines 

• Excellent literacy skills and attention to detail. 

• Confident communicator both verbally and written  

• Able to identify the clients key requirements. 

• Offer ideas and suggestions to enhance the bid processes and win rates. 

• Ability to lead development of graphics that support win themes solution and key messaging 

• Ability to work within a team effectively and deliver tight deadlines on time. 

• Ability to cope with change e.g. to brief programme or role. 

• Excellent analytical skills  

• Excellent organisational and time management abilities. 

• Confident using Microsoft Office (especially Word Excel Teams and PowerPoint). 

• Ability to manage multiple priorities in a fast-paced environment. 

• Proactive self-starter. 

Desirable 

• APMP Qualification 

• Business or Project related qualification  

Additional Information :

Benefits include

• Hybrid working model with some flexible working
• 25 days holiday
• Private Medical Health care via Vitality
• Pension contribution Life Assurance
• Professional certifications supported as part of learning and development.
• A range of retail discounts to enhance your lifestyle encompassing restaurants supermarkets travel leisure activities and health and well-being services.
• Access to our Employee Resource Groups our groups represent diverse backgrounds and provide a platform for colleagues to connect learn and support one another.

Company information

Join Netcompany where we proudly hold the 5th position on the esteemed UK Top 50 Best Places to Work in the Glassdoor Employees Choice Awards for 2024.

At Netcompany we pride ourselves on our entrepreneurial spirit and our capacity for doing things differently. Our culture is built on fostering low bureaucracy emphasizing high agility and promoting flexibility enabling everyone to contribute their best.

Our journey began in the UK with the acquisition of Hunter Macdonald in 2017. As one of Northern Europes most accomplished IT companies we have expanded our headcount globally to 7400 employees and have offices in UK Denmark Norway Poland Holland and Vietnam.

Netcompany is committed to providing an inclusive and barrier-free recruitment process for anyone wishing to apply for a job with us.  We operate a Disability Confident Interview Scheme which means that we offer guaranteed interviews to all applicants with a disability who meet the minimum criteria for a role. Applicants are asked to opt in so please let us know if you wish your application to be considered under this scheme.

If you need any reasonable adjustments or extra support during the recruitment process please contact us at .

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