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Additional Referendum Monies available.
Job Summary
Provides administrative support work and reviews processes and maintains accounting and fiscal records files and forms; receives and deposits funds; purchases school supplies and equipment; schedules appointments; composes and types correspondence; and maintains records and files. Responds to inquiries and provides assistance to school-related organizations parents students vendors school staff and faculty and other School Board personnel. Performs general clerical functions in support of school staff as needed. Work is examined periodically by Internal Accounts Auditors for accuracy completeness and conformance with applicable laws rules regulations and procedures.
Essential Functions
all monies for internal accounts; issues receipts; deposits and disburses monies; prepares check requests; and reconciles and verifies bank statements for school and community education extended day and summer camp.
and balances assigned accounts performs year-end closing functions and responds to and makes adjustments per annual internal audit. Enters financial transactions and purchases to the Districts automated financial systems.
verifies and prepares detailed financial and statistical data and reports. Completes employee accident reports processes injury claims and maintains files.
time/payroll sheets and leave forms from faculty and staff; verifies accuracy of forms and required signatures; monitors daily absences; submits payroll documentation to the Payroll Department; distributes payroll checks; and answers payroll questions.
edits and proofreads correspondence reports documents and other materials.
and reads incoming mail screens items for handling and forwards to appropriate individual.
meetings appointments conferences and travel for supervisor and other appropriate personnel.
maintains and updates filing and tracking systems for correspondence action documents and work in progress. Maintains equipment and maintenance agreement records and BPI numbers retires and transfers equipment as needed.
and maintains files on substitute teachers prepares class room schedules and time sheets for substitute and finds class coverage for adjunct teachers when absent.
all fundraising events and related paper work.
assigns monitors and reviews the work of others.
and identifies temporarily idle and/or surplus funds to be transferred to savings and/or used to purchase time certificates of deposit in accordance with School Board policy.
long distance telephone log and post charges to appropriate accounts.
other duties as assigned.
Probation: One (1) year
Qualifications
Open Requirements: A two (2) year combination of education training and/or experience in administrative support work which includes accounting or bookkeeping experience in at least one (1) of the following areas: accounts payable (posting and/or paying on accounts) accounts receivable payroll bank telling/cashiering and bank statement reconciliation/financial analysis for multiple accounts. Must be able to type accurately at a rate of 20 correct words per minute. Must be bondable.
Successful completion of a high school vocational/technical school or college-level Bookkeeping course may substitute for six (6) months of the required experience. Three (3) semester hours of successfully completed college-level accounting course work may substitute for six (6) months of required accounting or bookkeeping experience. General Accounting I & II together may substitute for Principles of Accounting I and are together equivalent of one three (3) semester hour college level accounting course
Promotional Requirements: All permanent employees in the class of Bookkeeper I who meet the open requirements and are performing both the secretarial and bookkeeping functions for their school may upon recommendation of their school principal be automatically promoted to this class at their school.
Licensing:NA
Knowledge Skills and Abilities
Full-Time