Business Support and Account Coordinator, Building Surveying
Business Support and Account Coordinator, Building Surveying
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
We are looking for a Team Business Support Manager to support our Building Surveying business line.
About JLL
Were JLL. Were a professional services and investment management firm specialising in real estate. We help organisations around the world achieve their ambitions by owning occupying and investing in real estate.
Role Purpose
An opportunity for a Team Business Support to join JLLs vibrant London Building Surveying Team has arisen. Building Surveying is part of our Project and Development Services (PDS) service line in the UK Europe and rest of the world.
The Team Business Support role is an important one working for busy teams of Building Surveyors in our Greater London and south east team who work with a number of large profile clients on some exciting projects and complex schemes.
In addition the role will include Account Coordination for key clients for the team including Royal London (construction project and programme management) and others as required.
What this job involves
Secretarial
- Provide full administrative and secretarial support to the team of building surveyors based in the London office.
- Report production using MS Word Excel PowerPoint and PDF software (Nitro & Adobe)
- Typing formatting and proof-reading letters and technical reports
- Processing expenses
- Meetings arrange department and client meetings. Book meeting rooms and coordinate refreshments as and when required
- Dealing with telephone queries and clients arriving at the office
- Co-ordination of new starters/leavers process
- Support the team by maintaining the CRM system and producing pipeline reports
- To become fully conversant with all JLL systems & tools available and provide support to your team in line with best practice
- Manage the inputting and amending of job opportunities on the CRM system (including but not limited to Salesforce WD Project Management Module and Certinia) on a weekly basis.
- Set up job files on SharePoint using the UK PDS CloudFirst protocol as required.
- Maintain client contact details
- Minutes - taking and typing project and team minutes as required
- Share sickness and holiday cover on a rota basis with other department support staff
- Support the team to follow up on overdue fees working with the Teams Credit Control team as required
Account Coordination
Ownership
- Maintain and update project reports/templates as required.
- Maintain Client instruction trackers and ensure data is accurate.
- Constantly monitor the progress of all live projects under PDS control.
- Collate and review supply chain quotes with PDS guidance.
- Support the BS team and Client team to upload documents. Where applicable also upload to the client data portal.
Client/Stakeholder Management
- Serves as primary PDS point of contact on client procedure queries.
- Manage relationships with key stakeholders in the Clients organisation to drive and manage local or portfolio wide instructions with assistance of the PDS Team.
- Set-up and co-ordinate regular and ad-hoc meetings.
- Prepare agendas with BS input attend and minute meetings.
- Manage the client accounts SharePoint dashboard.
Sound like you To apply you need to be / have:
- Proficient in MS Word Excel MS PowerPoint Outlook MS Teams Salesforce Certinia CloudFirst and OneDrive
- Copy and audio typing experience
- A confident and proactive approach to work
- Ability to prioritise workload with an attention to detail and willingness to complete projects in a timely and efficient manner
- Proven organisational skills
- Excellent telephone manner accompanied by strong interpersonal skills to deal with a wide variety of people and clients
- Proven ability to work independently with minimal supervision and make decisions when necessary
- Team player with a positive can do attitude
- Ability to work under pressure and to tight deadlines
- Present in the office at least 3 days a week ideally Tues Weds Thurs - but to be agreed.
Every day is different and in all these activities wed encourage you to show your ingenuity.
Diversity and Inclusion is at the heart of JLL. We believe in recruiting retaining rewarding and developing all our employees with regard to their abilities and contributions and without reference to their background gender gender identity ethnic origin age religion sexual orientation political belief disability or long-term health condition.
We are committed to making all stages of our recruitment process and employment accessible to candidates with disabilities and long-term health conditions. Please do feel able to be open about this at any point during the process and our recruitment team will work with you to establish the most appropriate adjustments. We are keen to support all our employees with juggling their work personal and family commitments and alongside our approach to flexible working we have a comprehensive parental transition support programme to assist parents during the early months and years of parenthood.
JLL Ltd is a Living Wage accredited business as we believe a fair days work deserves a fair days pay. To find out more about our Living Wage accreditation please go here you can expect from us:
Youll join an entrepreneurial inclusive culture one where we succeed together across the desk and around the globe where like-minded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career recognition wellbeing benefits and pay.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...
#LI-ND1
Location:
On-site London GBRIf this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table! If you require any changes to the application process please email or call 44(0) to contact one of our team members to discuss how to best support you throughout the process. Please note the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Required Experience:
IC
Employment Type
Full-Time
