Secretary II/III

Position Title: Secretary II/III

Department: Bedington Elementary

Reports To: Building Principal/Supervisor

Contract Days: 215

Start Date: July 28 2025

Hours: 8:15 am - 3:15 pm

Salary: Grade E/F (Min. $31228-Max-$46966 based on years of service)plus competitive benefits package equal toapproximately 35% of direct compensation.

SUMMARY:

Serves as secretary to the principal and as facilitator for the school/public being served in communicating information problem solving material acquisition cash handling record keeping etc. Primary dutes are master schedule attendance enrollment and faculty attendance.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Communicates collaborates and cooperates with colleagues supervisors and students.
• Student Scheduling
• Makes and receives telephone calls takes messages routes calls
• Maintains school records and files for building principal and related requirements
• Distributes mail
• Greets visitors works with parents professional and non-certified staff in a pleasant and efficient manner
• Types prepares distributes files records/reports correspondence mailings etc. related to building functions and principal needs
• Orientates substitute teachers
• Processes attendance/payroll for the building staff
• Takes/transcribes notes for correspondence
• Provides appropriate first aid needs
• Attends Open House
• Orders processes and maintains office materials and equipment
• Maintains confidential
• Administers medication according to policy and regulations if necessary.
• Operates standard office equipment
• Takes in-service training as stipulated by contract
• Distributes district flyers
• Works with Business office to process purchase order numbers petty cash as delegated by the principal
• Performs duties in accordance to contract W. Va. Code and policies.
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES:

None.

QUALIFICATION REQUIREMENTS:

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Take and pass the WV Department of Educations competency exams for secretary classification.

EDUCATION and/or EXPERIENCE:

High school diploma or general education degree (GED).

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of people.

MATHEMATICAL SKILLS:

Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS and ABILITIES:

Ability to pass a typing test at 45 words per minute. Ability to operate a personal computer and related software. Ability to get along with other people. Patience in dealing with parents and children. Ability to develop effective working relationships with students staff and the school community. Ability to communicate clearly and concisely both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to stand walk and sit. The employee is occasionally required to stoop kneel crouch or crawl. The employee will occasionally lift and/or push up to 50 lbs. Specific vision abilities required by this job include close vision distance vision and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate to loud.

EVALUATION: Job performance is evaluated in accordance to district guidelines by the district supervisor.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Berkeley County Schools is bound by statute to recommend the most qualified applicants for position vacancies. In order to determine those qualifications as set forth by the West Virginia Code we require all applicants to fill out an application which includes references and in many instances participate in interviews. Failure to provide references negative references and failing to participate in requested interviews may impact negatively a candidates qualifications.

Applicants who have been dismissed or have had their contracts non-renewed for cause are not eligible for consideration. Applicants who receive unfavorable reference recommendations will not be eligible for consideration. Applicants must complete the entire application and provide all documents required. Failure to complete the application and provide requested items will result in the application not being considered.