Position Summary: Responsible for providing programs coordination and support to the Director ofStudent Services Assistant Directors of Special Education the Executive Director and other program personneland will be the first point of contact for districts and parents. This position will be responsible for completing a wide range of administrative tasks. Qualifications Required:5 years experience in a related position Professional oral and written communicationProficiency in Microsoft applications (Word Excel PowerPoint Publisher)Great attention to detail and accuracy with excellent follow-upCapable of working independently with general directionAbility to manage multiple tasks and competing deadlines while maintaining professional demeanorExcellent organizational skills positive and proactive attitude customer service orientation strong communicatorMust be able to maintain a high level of confidentialityQualifications Desired:Bachelors degree in relevant fieldExperience working for a non-profitExperience working in a schoolResponsibilities:Be the point of contact for referrals; logging disseminating to Assistant Directors and Director for referral summary; contacting districts/parents to schedule tours; follow up post tours send letters of acceptance or nonacceptance to acceptance of students: letters to parents/districts; assure all appropriate ACCEPT paperwork is completed; coordinate medical piece with Nurse Leader; notify administration and the finance department for billing purposes; enroll the student in process for terminated attendance reports on PowerSchool and distribute to districts of Contact for program personnel (teachers support staff clinicians etc).Assist in the development of program rosters and maintain purchase orders for classrooms (have POs approved order materials disseminate when delivered).Draft letters and memos to various constituent information to parents/districts as requested by the Director of Student Services and Executive information in databases; supporting programming staff with paperwork and and maintaining systems to ensure an organized office and maintain good relationships with districts and parents. Non-Essential Responsibilities:Other related duties as assigned by the supervisor or the Executive Factors/Job Competencies:Great attention to detail and accuracyAbility to handle confidential informationExcellent interpersonal and communication skillsPositive and proactive attitude Commitment to company mission and valuesStrong team playerPhysical Demands and Work Environment:Physical Demands: While performing the duties of this job the employee is occasionally required to walk use hands to type handle or feel objects reach with hands and arms bend walk up and down stairs talk hear see sit for prolonged periods of time lift up to 25lbs routinely use standard office equipment such as computers copy machines fax phones shredders and filing Environment: This work is performed in a school/office environment.
Administrative Assistant of School Programs - Natick
