Legal Support Assistant II - Care Court
Legal Support Assistant II - Care Court
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Job Description
ABOUT THE POSITION
Applications will be reviewed in the order of when it was received
RUHS-Behavioral Health is seeking a dependable and team-oriented Legal Support Assistant II to join our Indio office. This position supports legal processes while also performing Office Assistant (OA) duties. The ideal candidate is comfortable working in a mental health setting communicates professionally with clientsincluding those experiencing severe mental health challenges and thrives in a collaborative on-site team environment.
Key Responsibilities:
- Submit legal documents electronically and provide regular updates to the court.
- Support data collection and entry for various behavioral health programs.
- Input open/close cases and scan documents into ELMR (Electronic Legal Medical Records).
- Perform general office duties: answer phones maintain vehicle logs order office supplies and assist with scanning/printing.
- Provide administrative support across both Legal Support and OA functions at the Indio site.
Requirements
- Must work on-site as all RUHS-BH staff are required to be physically present.
- Comfortable engaging with clients with severe mental health issues.
- Strong attention to detail organization and ability to work well in a fast-paced team-centered environment.
Serve as secretarial and clerical support to attorneys and other County staff; schedule appointments screen callers and initiate reply to routine correspondence.
Provide the more responsible and authoritative information to law enforcement officers attorneys officers of the court other staff agencies or the general public; train lower-level staff; interpret legal procedural or department requisites from the record to the public law enforcement agencies and/or attorneys; contact by phone automated system or in person judges attorneys court clerks witnesses medical representatives and other County departments or government agencies in order to obtain or confirm information for case files or to arrange medical appointments depositions or hearings; prepare case files and maintain case status records including the posting of court actions and court dates to calendars.
Maintain files of correspondence and legal documents including a cross-reference index file; file legal papers with the proper courts; enter record of hearings in calendar; record pleas trials convictions acquittals sentences judgments orders and other dispositions of cases.
Type from drafts rough notes verbal instructions or taped dictation a variety of correspondence and legal documents including interviews opinions proceedings ordinances contracts agreements orders motions points and authorities complaints warrants subpoenas commitments indictments decisions investigation requests extraditions affidavits briefs jury instructions dismissal sheets reports appeals writs petitions for hearings and other civil and criminal legal documents; may receive payments issue receipts turn in money and file fee receipts with the court.
Prepare and process materials involving the use of complex source material and a thorough familiarity with the policies procedures legal terminology and various applicable laws in order to obtain the necessary data; compare dictated legal references with actual reference materials to ensure that citations are accurate.
Compile a variety of reports locating sources of information and determining proper format for finished reports; convert general information into proper legal form; compose legal papers and complete legal documents for which general forms are available.
MINIMUM QUALIFICATIONS
OPTION I
Education: Graduation from high school or equivalent (e.g. GED high school proficiency certificate).
Experience: Two years of clerical experience including one year in specialized legal services preparing and processing a variety of legal documents in a legal environment. (Completion of 18 semester or 27 quarter units from an accredited college or university in secretarial sciences business education or a closely related field may substitute for the non-specialized clerical experience.)
OPTION II
Education: Graduation from high school or equivalent (e.g. GED high school proficiency certificate).
Experience: Two years of clerical experience including one year in specialized legal services preparing and processing a variety of legal documents in a legal environment. (Completion of 360 hours of training from a recognized occupational training program in secretarial sciences business education or a closely related field may substitute for the non-specialized clerical experience.)
OPTION III
Education: Graduation from high school or equivalent (e.g. GED high school proficiency certificate).
Experience: One year as a Legal Support Assistant I with the County of Riverside.
ALL OPTIONS
Knowledge of: Legal terminology and legal clerical procedures processes and the full range of standard legal documentation appropriate to the area of law supported by the position; legal procedures and practices involved in composing processing and filing legal documents and reports; standard legal references and their content; business English; proper formats for preparing correspondence reports and a wide variety of legal documents; statistical and fiscal recordkeeping principles and application; proper telephone techniques; operating principles and application of modern office equipment including word processing computerized data systems storage systems and terminology.
Ability to: Exercise good judgment and initiative in the performance of complex legal clerical work; review legal documents and records for correctness of form sufficiency of information and conformance with prescribed legal requirements; establish and maintain cooperative relationships with staff the public and other agencies; independently carry out a variety of clerical activities related to assignments; explain to concerned parties the basic procedures of the judicial process as they relate to a variety of legal documents; spell correctly construct grammatical sentences and make mathematical computations.
SUPPLEMENTAL INFORMATION
Other Requirements
All candidates may be required to take a typing test prior to being considered for any Legal Support Assistant II position.
Skill to type 40 words per minute may be required.
License/Certificate: Possession of a valid California Drivers License may be required.
Bilingual Testing
The Human Resources Department will coordinate a Bilingual (Spanish) Non-Proctored Assessment.
County of Riverside Human Resources Contact:
For more information regarding this position please contact the recruiter Jammie Smith via email at .
APPLICATION INFORMATION
Veterans Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify upload a copy of your (or your spouses) Member-4 Form DD-214 indicating dates of service and a copy of your spouses letter of disability (if applicable) with your application. For privacy reasons it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans Veterans Preference Policy C-3 is available here: Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation please visit the Disability Access Office web page located at: of Education
If using education to qualify or when requested by the recruiter upload a copy of any license(s) official/unofficial transcript(s) degrees and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.If your education was completed outside of the United States you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators Inc. (AICE).
Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race color religion sex national origin age disability sexual orientation gender gender identity gender expression marital status ancestry medical condition (cancer and genetic characteristics) genetic information or denial of medical and family care leave or any other non-job-related factors.Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.Probationary Period
As an Approved Local Merit System all County of Riverside employees except those serving At Will are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding County Resolution or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process examinations Veterans preference pre-employment accommodation or other employment questions please refer to our web site .
If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time at or toll-free 1-.
Employment Type
Full-Time
