Executive Assistant
Executive Assistant
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Job Description
Job Details
Description
Position Summary
Ingomar Packing Company is seeking a highly motivated and detail-oriented Executive Assistant to support the CEO executive leadership team and sales organization. This is a unique opportunity to work at the center of a purpose-driven organization that values learning integrity and care in everything we do. The ideal candidate is proactive dependable and thrives in a fast-paced environment. This role requires strong communication skills sound judgment and the ability to anticipate needs while maintaining the highest level of professionalism and confidentiality. The Executive Assistant will play a critical role in helping us achieve our mission of creating loyal customers and enhancing liveslocally and globallyby ensuring our executive and commercial teams operate with clarity efficiency and focus.
Key Responsibilities
Executive Support
- Manage the CEOs calendar travel communications and expense reports with discretion and attention to detail.
- Prepare materials for leadership and board meetings including briefings and presentations.
- Serve as a liaison between the CEO and internal/external stakeholders embodying the companys values in every interaction.
- Track action items and assist in driving follow-through on strategic initiatives.
- Coordinate quarterly executive meetings offsite planning and team-building events.
Sales Support
- Provide logistical and administrative support for the sales organization including travel event coordination and meeting preparation.
- Draft customer communications and assist with the creation of presentation materials.
- Help plan and support customer visits and trade events that foster strong long-term relationships.
- Handle sensitive commercial information with discretion and care.
Cross-Functional Coordination
- Work closely with leaders across Operations HR and Finance to ensure smooth execution of cross-department initiatives.
- Support onboarding of new leadership and sales team members to align them with our culture and strategy.
- Assist with internal communications and special projects that support strategic priorities and employee engagement.
Additional Responsibilities
- Project Management: Manage small to medium-sized projects ensuring they are completed on time and within budget.
- Event Planning: Plan and execute company-wide events such as annual meetings retreats and celebrations.
- Office Management: Oversee office operations including managing supplies coordinating with vendors and ensuring a smooth workflow.
- Data Analysis: Analyze data and generate reports to support decision-making processes.
Qualifications
Qualifications
- 5 years of experience supporting senior executives; experience in food manufacturing agriculture or related industries preferred.
- Familiarity with supporting sales or customer-facing teams is a plus.
- Exceptional communication and organizational skills.
- High emotional intelligence and professional discretion.
- Proficiency in Microsoft 365 (Outlook Excel PowerPoint Word).
What We Value
- Learning: Youre curious open to feedback and eager to grow with the business.
- Integrity: You can be trusted with sensitive information and always act with professionalism.
- Care: You go the extra mile to support your team and contribute to a positive and inclusive workplace.
Why Join Us
At Ingomar were more than a tomato processorwere a team of people who care deeply about quality sustainability and our community. Join us in building a stronger future for our customers our company and the people we serve.
What we offer:
- Paid Holidays
- Health vision dental FSA and life insurance benefit plans
- 401k
- Paid Vacation and Sick time
Job Type: Full-time
Rate of Pay: $27.45 to $45.05 (Depending on experience)
EEO
Employment Type
Full-Time
