Accounting Technician (Accounts Payable)

Job Title: Accounting Technician (Accounts Payable)

Location: NCW Libraries Administration Office in Wenatchee WA

FLSA Status: Non-Exempt

Position Type: Hourly/Full Time

Wage: JG I: $24.53-$32.96 per hour

Bargaining Unit: Unit 1

Position Summary:

The Accounting Technician operates in alignment with NCW Libraries standards policies and applicable laws supporting the librarys mission of Connecting the people of North Central Washington to vital resources and opportunities that foster individual growth and strengthen communities. This position plays a key role in managing the librarys financial operations focusing on Accounts Payable (AP) Accounts Receivable (AR) and bank reconciliations. The Accounting Technician ensures accurate processing of invoices vendor coordination and timely payments while also monitoring collections and maintaining financial records. The role works closely with departments to gather documentation support supply procurement and ensure compliance with financial policies. Work is performed under the supervision of the Finance Manager contributing to the efficient financial management of the library system.

This position reports to and receives general direction from the Finance Manager and collaborates closely with the Director of Finance for task prioritization. Coordinates with other departments and external entities to gather necessary documentation and fulfill financial reporting requirements.

Core Competencies:

At NCW Libraries we believe that the foundation of our success lies in the unique abilities and skills each team member brings to the table. The core competencies outlined below represent the key attributes and behaviors that are essential for excelling in this role. We seek individuals who embody these qualities and are committed to fostering a dynamic innovative and collaborative work environment. If you possess these competencies we encourage you to apply and join us in driving NCW Libraries forward.

• Ethical Practice: Consistently demonstrates integrity through behavior character and action. Reliably applies good judgment that reflects organizational values.

• Professionalism: Completes work to a set standard both as an individual and part of a team. Exhibits competence and proficiency and consistently demonstrates accountability. Serves as a positive representative of the library district both at work and in the community.

• Building Respectful Relationships: Promotes confidentiality and trust fosters a positive culture and exhibits respect with all verbal and nonverbal communication.

• Effective Communication & Collaboration: Provides concise timely and accurate information through appropriate channels internally and externally. Welcomes and offers constructive feedback. Listens actively and works effectively with others to achieve organizational goals and objectives.

• Adaptability: Responds positively to organizational change and shows a willingness and flexibility to learn and develop. Able to assess and make decisions in the moment even when lacking complete information. Remains calm during tense or challenging situations or periods of stress.
• Valuing Diversity & Promoting Inclusiveness: Values diverse perspectives consistently exhibits inclusive behavior and cultivates respect for all individuals groups and cultures. Approaches relationships and communication with staff and community with respect and recognizes opportunities for their own personal learning and growth.
• Library Advocacy & Intellectual Freedom: Promotes and supports the fundamental purpose of the public library including mission vision and strategic directions of NCW Libraries. Understands and can articulate the librarys role in providing free and equal access to ideas information resources and services from all points of view without restriction to every individual.

Essential Duties and Responsibilities:

The list below is intended to describe the general content of and major responsibilities for performance of the position and is not intended to be an exhaustive statement of job duties or requirements.

• Accounts Payable (AP): Manages the accounts payable cycle including processing vendor invoices auditing invoices for accuracy identifying sales tax application confirming receipt of items/services verifying accurate coding reconciling statements and issuing weekly payments while ensuring compliance with financial policies.
• Accounts Receivable (AR): Prepares and tracks invoices monitors overdue accounts using aging reports and communicates with customers to ensure timely collections and accurate payment recording.
• Bank Reconciliation: Performs monthly bank reconciliations ensuring all transactions are properly recorded and discrepancies are resolved in coordination with the Finance Manager.

• Financial Reporting: Compiles and prepares month-end trial balances for NCW Libraries funds ensuring accuracy and compliance with accounting standards. Files the monthly sales & use tax report with WA State DOR.
• Vendor Relations: Maintains up-to-date vendor information reconciles invoices to statements and ensures all vendor-related documentation is accurate and accessible.
• Procurement Support: Assists with purchase order processing expense coding and supply tracking ensuring timely and accurate procurement for departmental needs.
• Deposit Management: Prepares deposit slips for branch funds maintains detailed deposit records and ensures compliance with financial procedures.
• Document Filing: Organizes and maintains AP AR and financial documentation in both digital and physical formats for easy access and compliance with retention policies.
• Patron Refunds: Processes refunds submitted by managers ensuring accurate and timely completion while maintaining detailed records for audit purposes.
• Building Utility & Maintenance (BU&M) Agreements: Processes payments and collections related to agreements ensuring accurate records and adherence to financial procedures.
• Expense Vouchers: Handles the review and processing of expense vouchers ensuring correct coding and prompt reimbursements.
• Deposits: Manages weekly deposits for all branches and accounts receivable ensuring accurate tracking and reconciliation.
• Team Support: Provides backup support for finance team members including assistance with reconciliations reporting and departmental operations.
• Collaboration: Works with departments and external vendors to facilitate smooth operations resolve discrepancies and provide clear financial communication.
• Other Duties: Performs other work duties as assigned.

Education & Experience:

• Associates degree in Accounting Finance or a related field or equivalent work experience in an accounting role.
• At least two years in accounts payable accounts receivable and bank reconciliation in a professional setting.
• Strong familiarity with financial recordkeeping and accounting software. Experience with Koha or other library financial systems is beneficial.
• Experience with Microsoft operating systems and products.

Knowledge Skills & Abilities:

• Must be able to write routine reports.
• Possess the ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals.
• Must have working knowledge of invoice/payment paperwork spreadsheet software word processing and accounting software.
• Must be able to collect and analyze data for various reports.
• Ability to process appropriate forms in an accurate and timely manner.
• Attention to detail.
• Promotes and models courteous respectful and timely communication in all situations.
• Pursues transparency and openness whenever appropriate.
• Gives and welcomes constructive respectful feedback while building a positive team spirit.
• Writes and speaks clearly courteously and effectively.

Other Required Qualifications

• WA State Drivers License with a clean driving record

Compensation and Benefits:

• The pay grade for this position spans from $24.53-$32.96/hour divided into 11 steps. New employees typically start at step 1 of the pay range unless it is determined that previous experience and education warrant a higher starting wage. Employees demonstrating good performance can expect a 3% annual step increase on their anniversary date as adopted in the annual budget.
• NCW Libraries offers a Bilingual pay incentive for demonstrated fluency in Spanish for identified positions.
• Washington State PERS retirement.
• Employee Assistance Program (EAP).
• Employer Paid Dental Vision and Life and LTD for the employee.
• Medical coverage available (most plans paid in full for the employee).
• 12 paid holidays throughout the year plus 2 personal holidays of their choice.
• 8 hours of sick leave accrued per month for full-time employees.
• 8 hours per month vacation leave accrual for full-time employees; this increases over time based on years of employment.
• Other types of paid time off for a variety of situations including jury duty and bereavement leave.
• Eligibility for additional voluntary life and ADD insurance income protection plans flexible spending accounts deferred compensation identity and fraud prevention legal protection pet insurance and BenefitHub Discounts.

Work Environment & Physical Demands:

• Normally seated standing or walking at will.
• Normal physical activity includes occasional bending pushing pulling and lifting and carrying which may range up to 25 lbs. upon occasion.
• Keyboarding and working at a computer monitor for extended periods required.
• Phone usage reading speaking and listening.
• Interaction with library system staff library customers other libraries agencies and organizations or vendors will be necessary to resolve situations or problems.

Equal Opportunity Employer:
NCW Libraries is an equal opportunity employer committed to creating a diverse and inclusive workplace. We welcome applicants from all walks of life and are committed to supporting diverse talent. We ensure all qualified applicants receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability genetic information or any other characteristic protected by law. If you need assistance or accommodation during the application process due to a disability please contact us at .