Accounts Payable Specialist

Founded in 1907 to care for the orphans of the San Francisco earthquake Catholic Charities which operates as
an independent non-profit organization is the social service agency of the San Francisco Archdiocese. Our
mission is to serve and advocate for the poor the sick the distressed children youth families immigrants and
seniors regardless of race religion color sex age physical or mental disability national origin sexual
orientation or any other basis covered by local law.
The Accounts Payable position will be responsible for supporting the advancement of the Mission Vision and
Critical Success Factors of Catholic Charities by assisting in the timely accurate preparation of Catholic
Charities internal financial statements. Provide on-going support in contracts accounting accounts payable
processing general ledger special projects and reconciliations.
Calculating posting business transactions invoice processing verifying financial data for use
in maintaining records.
Clarifying questionable invoice items prices or requesting approval signatures.
Reconciling processed work by verifying entries and comparing system reports to balances.
Charging expenses to accounts and cost centers by analyzing invoice/expense reports;
recording entries
Prepare invoices for input into the Accounting system. Review supporting documentation for
mathematical accuracy appropriate GL coding and approval by authorized individuals.
Handle phone inquiries and deal directly with vendors and program staff regarding payments
and other issues.
Work in coordination with the Program Manager/Director of the programs
Mail checks to vendors or forward checks to internal Catholic Charities staff in accordance to
check request.
Perform special projects as assigned by the AP Supervisor and Program Manager/Director.
JOB TITLE: Accounts Payable Specialist - Programs
PROGRAM /
DEPT: Finance FLSA STATUS: Non-Exempt
REPORTS
TO: A/P Manager
SUPERVISOR OR
MANAGER: No
NON-UNION
or UNION: Non-Union
UNION
CLASSIFICATION: N/A
UNION
TITLE: N/A
CREATED
DATE: 04/03/2025
REVISED
DATE: 04/03/2025
REVIEWED
DATE: 04/03/2025
PROGRAM & POSITION SUMMARY
ESSENTIAL DUTIES & RESPONSIBILITIES
Job Description Continued
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Nothing in this job description restricts managements right to assign or reassign duties and
responsibilities to this job at any time.

Programmatic Duties
1. Upload check requests in the agencys paperless system (PaperSave)
2. Enter client information in the agencys data base system (Financial Edge NXT)
A) Create profile
B) Enroll client in appropriate program
C) Create enter service authorization
D) Produce reports as needed.
E) Generate subsidy payments as required
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge skill and/or ability required. Reasonable
accommodation may be made to enable individuals with disabilities to perform the essential functions.
Education & Experience:
Bachelor Degree in Accounting or equivalent in experience.
Minimum 5 years experience in accounting positions.
Minimum 3 years in accounts payable within an automated system.
Fund accounting experience a plus.
Knowledge Skills & Abilities:
Basic knowledge and understanding of general accounting concepts.
Expert in Microsoft Excel Outlook and Word.
Experience with integrated computerized accounting systems.
Superior communication skills (oral and written.)
Experience in Financial Edge and PaperSave 7 is a plus.
Demonstrated problem solving abilities and ability to prioritize tasks.
Demonstrates the necessary attitudes knowledge and skills to deliver culturally competent services
and work effectively in cross-cultural situations.
Prerequisites Required Prior to the First Day of Employment:
Fingerprints:
Required
TB Screening
Negative Tuberculosis Test: N/A
First Aid
Certificate: N/A
COVID-19
Proof of Vaccination: Required
Is responsible for accurate and timely data entry that aids Performance and Quality Improvement (PQI)
reporting and case record reviews.
Is responsible for accurate and timely submission of case records.
Serves on a quarterly case record review committee for Performance and Quality Improvement (PQI)
reporting.
QUALIFICATIONS
COUNCIL ON ACCREDITATION (COA) ROLES
Job Description Continued
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Serves on department or program Performance and Quality Improvement PQI Committee responsible
for monitoring goals and reporting.
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodation may be made to enable
individuals with disabilities to perform the essential functions.
Occasional bending standing stooping kneeling reaching twisting and walking.
Occasional lifting pushing and pulling.
Occasional repetitive motions: Making substantial movements (motions) of the wrists hands and/or
fingers.
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force
frequently or constantly to lift carry push pull or otherwise move objects including the human body.
Sedentary work involves sitting most of the time.
The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing
data and figures; transcribing; viewing a computer terminal; and extensive reading.
Driving is not required for this position.
If driving a car is required for the position incumbent must have a valid California drivers license and be able
to provide proof of DMV record and personal insurance (if required.)
The work environment characteristics described here are representative of those an employee encounters while
performing the essential functions of this job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
Noise level in work environment is usually moderate in accordance with a typical office environment.
Occasionally exposed to perfume or scents in personal care products used by employees and visitors.
DISCLAIMER: The above statements are intended to describe the general nature and level of work being
performed by people assigned to this classification. They are not to be construed as an exhaustive list of all
responsibilities duties and skills required of personnel so classified. All personnel may be required to perform
duties outside of their normal responsibilities from time to time as needed.

Required Experience:

Unclear Seniority