Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
The Executive Administration (EA) team at Roblox provides core administrative support and also serves as strategic partners to our business leaders. NOTE: You need only apply to one Executive Assistant (EA) posting to be considered for all current EA openings.
You Will:
- Support two senior executives: Robloxs Chief Communications Officer and the Chief of Staff to the CEO acting as a strategic partner in their day-to-day operations.
- Expertly manage complex and dynamic calendars with significant movement including proactive planning preparing meeting materials and briefs and anticipating scheduling conflicts.
- Drive and manage team programs and projects working closely with executives to define scope and ensure progress.
- Plan and execute impactful team events including team building activities off-sites summits and virtual gatherings. This includes managing agendas and coordinating updates for All Hands and weekly team meetings.
- Serve as a gatekeeper for executives advocating for the needs of the group and ensuring their time is optimized.
- Maintain communication channels meeting notes project plans goals group tasks and help track key deliverables.
- Coordinate international and domestic travel arrangements.
- Submit accurate and timely expense reports.
- Draft edit and prepare presentations reports and other meeting deliverables.
- Engage in frequent written and verbal correspondence with high-profile external clients and partners.
- Manage vendor relationships including initial research contract execution and ongoing management of subscriptions and services.
- Coordinate key quarterly business rhythm processes in coordination with relevant stakeholders.
- Collaborate effectively with peers colleagues and across various teams to support company-wide projects and goals.
- Contribute to a positive collaborative and inclusive team culture.
- Work a full-time hybrid schedule at our San Mateo office.
You Have:
- A Bachelors degree or equivalent practical experience with 8 years in a direct executive support role.
- Exceptional attention to detail a proactive and driven approach and the ability to initiate and complete projects with limited information or resources finding creative solutions to challenges.
- Proven experience managing projects effectively and meeting deadlines utilizing various communication and project management tools.
- A strong team-oriented mindset always willing to assist colleagues and contribute to shared success.
- Excellent judgment and a meticulous approach to your work.
You Are:
- Highly organized and proficient in calendaring (adept at handling frequent changes and complex scheduling) communication (e.g. Slack G-Suite) and document management tools.
- Professional calm collected and highly adaptable in high-pressure situations demonstrating flexibility and the ability to pivot quickly when crises or unexpected ad-hoc requests arise.
- Experienced in handling confidential information with the utmost discretion and integrity.
- Passionate about technology with an ability to quickly learn create and share new ideas to improve efficiency and processes.
- Responsive and reliable consistently following through on requests and tasks.
- A strong relationship builder able to establish rapport with individuals across all levels of the organization and serve as a dependable representative for your executives and team.
- Ability to forge relationships across teams and with peers.
- A high-performing self-motivated operator with a collaborative spirit.
Employment Type
Full Time
