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Executive Assistant

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1 Vacancy
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Job Location drjobs

San Mateo, CA - USA

Monthly Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Vacancy

1 Vacancy

Job Description

The Executive Administration (EA) team at Roblox provides core administrative support and also serves as strategic partners to our business leaders. NOTE: You need only apply to one Executive Assistant (EA) posting to be considered for all current EA openings.

You Will:

  • Support two senior executives: Robloxs Chief Communications Officer and the Chief of Staff to the CEO acting as a strategic partner in their day-to-day operations.
  • Expertly manage complex and dynamic calendars with significant movement including proactive planning preparing meeting materials and briefs and anticipating scheduling conflicts.
  • Drive and manage team programs and projects working closely with executives to define scope and ensure progress.
  • Plan and execute impactful team events including team building activities off-sites summits and virtual gatherings. This includes managing agendas and coordinating updates for All Hands and weekly team meetings.
  • Serve as a gatekeeper for executives advocating for the needs of the group and ensuring their time is optimized.
  • Maintain communication channels meeting notes project plans goals group tasks and help track key deliverables.
  • Coordinate international and domestic travel arrangements.
  • Submit accurate and timely expense reports.
  • Draft edit and prepare presentations reports and other meeting deliverables.
  • Engage in frequent written and verbal correspondence with high-profile external clients and partners.
  • Manage vendor relationships including initial research contract execution and ongoing management of subscriptions and services.
  • Coordinate key quarterly business rhythm processes in coordination with relevant stakeholders.
  • Collaborate effectively with peers colleagues and across various teams to support company-wide projects and goals.
  • Contribute to a positive collaborative and inclusive team culture.
  • Work a full-time hybrid schedule at our San Mateo office.

You Have:

  • A Bachelors degree or equivalent practical experience with 8 years in a direct executive support role.
  • Exceptional attention to detail a proactive and driven approach and the ability to initiate and complete projects with limited information or resources finding creative solutions to challenges.
  • Proven experience managing projects effectively and meeting deadlines utilizing various communication and project management tools.
  • A strong team-oriented mindset always willing to assist colleagues and contribute to shared success.
  • Excellent judgment and a meticulous approach to your work.

You Are:

  • Highly organized and proficient in calendaring (adept at handling frequent changes and complex scheduling) communication (e.g. Slack G-Suite) and document management tools.
  • Professional calm collected and highly adaptable in high-pressure situations demonstrating flexibility and the ability to pivot quickly when crises or unexpected ad-hoc requests arise.
  • Experienced in handling confidential information with the utmost discretion and integrity.
  • Passionate about technology with an ability to quickly learn create and share new ideas to improve efficiency and processes.
  • Responsive and reliable consistently following through on requests and tasks.
  • A strong relationship builder able to establish rapport with individuals across all levels of the organization and serve as a dependable representative for your executives and team.
  • Ability to forge relationships across teams and with peers.
  • A high-performing self-motivated operator with a collaborative spirit.

Employment Type

Full Time

Company Industry

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