Vendor Data Coordinator

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Vendor Data Coordinator Job Description

Work location: Warsaw - hybrid

Position goals:

• Supplier information updates data gathering reporting
• Support execution of compliance in sourcing procurement initiatives
• Ensure all JLL suppliers pre-qualification and compliance standards are maintained
• Contracts administration and management internal approvals and signatures collecting
• Support sourcing initiatives

Responsibilities:

• Manage the on-boarding of suppliers to ensure compliance to JLL / client requirements
• Manage supplier pre-qualification and compliance to health & safety bank financial stability and insurance requirements
• Build and develop great relationships with suppliers to ensure timely documents submission.
• Liaison with suppliers for documents collecting in proposal processes (procurement initiatives)
• Vendor master data set up / ensure data is correct / undertake data cleansing actions
• Manage and maintain contract documentation sourcing initiatives documentation
• Reporting: compliance contract analytics actual spends analytics
• Co-ordinate KPI monitoring through JLL systems regionally (supplier performance)
• Manage JLL systems and tools
• Take and typing of meeting minutes memos letters notices etc. as and when required

Candidate profile:

• Experience in purchasing / sales / office administration process administration or similar
• Fluent in English mandatory requirement
• Advanced German - great to have
• Minimum Bachelors / Masters degree and 2-3 year experience in a similar role mandatory requirement
• Good command of another European or Middle Eastern language would be a valuable asset: (especially Spanish / French / Italian)
• Excellent organizational and administrative skills
• Ability to manage multiple projects simultaneously
• Good Follow-through of actions Take responsibility for completion of tasks
• Excellent inter-personal communication skills
• Excellent PC skills proficient in Office tools especially Microsoft Outlook Word & Excel

What you can expect from us:

• Employment contract
• Remote / Hybrid work model
• Competitive benefits package (incl. Benefit Systems private healthcare and life insurance)
• Possibility to work in a highly professional stimulating and challenging work environment of a multinational Company with a great and long-term career perspective
• Opportunity to demonstrate your own initiatives
• Opportunity to participate in training and development programs
• Friendly and supportive company culture

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.