Office Support Associate

Office Support Associate

Village Handcrafted Cabinetry - Lansdale PA

Full-Time On-Site Office

We are currently seeking a detail-oriented and dependable Office Support Associate to join our team in Lansdale PA. This position plays a key role in supporting both our accounting and administrative functions ensuring daily operations run smoothly and efficiently. The ideal candidate is organized self-motivated and comfortable working in a collaborative environment where responsibilities are often shared across teams.

This is a great opportunity for someone who enjoys variety in their day takes pride in being organized and thrives in a team-based environment.

What Youll Do: Accounting Support:

• Match vendor statements with invoices in QuickBooks
• Enter and reconcile credit card statements (AMEX WEX Amazon Chase Capital One)
• Process EZ Pass statements and match daily receiving to vendor invoices
• Print enter and file vendor invoices daily
• Assist with weekly check runs: write checks pay bills online email and mail checks
• Support year-end vendor file purging
• Answer and direct phone calls professionally

Administrative Office Support:

• Open and distribute mail
• File job documents and maintain physical binders
• Create and update binder tabs
• Assist with UPS shipping (shared responsibility)
• Maintain shared files including job binders and brochures
• Enter purchase orders for Finishing Manager
• Send birthday emails and prepare birthday checks
• Provide general backup for daily morning tasks

Design & Sample Program Support:

• Order receive and label standard material samples (Bespoke and Reserve)
• Distribute samples to designers and ship to clients
• Label and re-label samples for designers as needed
• Prepare dealer boxes and maintain sample organization
• Create sample request folders and scan final finish formulas to shared drive
• Prepare drawing packets and maintain specification files
• Assist with additional designer administrative tasks using Smartsheet

Qualifications

• High School Diploma or GED required
• Prior experience in office or accounting support preferred
• Proficiency with QuickBooks and Excel a plus
• Strong organizational skills and attention to detail
• Ability to multitask and work independently in a fast-paced environment
• Friendly professional communication skills

Physical Requirements

• Ability to sit stand and move throughout the office during the day
• Lift and carry up to 25 lbs (e.g. samples binders packages)
• Comfortable working at a computer for extended periods

What Youll Get:

• Paid Time Off (PTO)
• Retirement Plan with Company Match
• Self-Funded Medical and Dental Insurance
• A stable growth-focused work environment where your leadership matters

ESSENTIAL DUTIES

Accounting Support Responsibilities:

• Match vendor statements to invoices entered in QuickBooks
• Enter and reconcile credit card statements (AMEX WEX Amazon Chase Capitol One) and match with receipts
• Process EZ Pass statements and allocations
• Match daily receiving documents to vendor invoices
• Print and enter vendor invoices on a daily basis
• Perform weekly check runs: write checks pay bills online email and mail checks
• File vendor invoices and assist with year-end file purging
• Answer and direct phone calls professionally

Office Administrative Support:

• Open sort and distribute incoming mail
• Assist with filing and organizing physical job files and binders
• Create and update binder tabs
• Handle UPS shipping (shared responsibility)
• Assist HR with general tasks such as arranging interviews organizing benefits new hire materials etc.
• Maintain shared files: job binders unfiled jobs and customer brochures
• Support team by entering purchase orders for Finishing Manager
• Send birthday emails and prepare birthday checks
• Support daily office morning tasks
• Provide backup coverage and support to office team members as needed

Design Support:

• Order receive and label standard samples (Bespoke and Reserve)
• Distribute job samples from Russ to designers and ship to clients
• Label and re-label samples for designers as needed
• Assist with Samples Program and prepare dealer boxes
• Create sample request folders and organize by designer
• Scan final finish formulas and upload to J drive; update Smartsheet when complete
• Prepare drawing packets for designer meetings
• Maintain appliance and sink specification files
• Complete other designer administrative tasks as assigned including Smartsheets

SKILLS & EXPERIENCE

• High attention to detail with ability to handle multiple tasks accurately
• Strong organization and filing skills
• Basic Excel knowledge and experience with QuickBooks or similar accounting software
• Comfortable with shared responsibilities and cross-functional tasks
• Excellent communication and teamwork skills
• Self-motivated with the ability to follow through independently
• Professional and friendly phone manner

QUALIFICATIONS

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma or GED
• Prior experience in an office or accounting support role
• Familiarity with shipping systems filing systems and basic bookkeeping a plus
• Proficiency with QuickBooks and Excel

PHYSICAL REQUIREMENTS

• Must be able to sit stand and move between departments throughout the day
• Ability to lift up to 25 pounds for sample handling and file organization
• Ability to work at a computer for extended periods
• Must be able to read printed materials and follow written instructions

Required Experience:

IC