Workplace Experience Manager
Workplace Experience Manager
Posted on :
08-06-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
08-06-2025
Job Description
Edelman is a voice synonymous with trust reimagining a future where the currency of communication is action. Our culture thrives on three promises: boldness is possibility empathy is progress and curiosity is momentum.
We are in relentless pursuit of an equitable and inspiring workplace that is respectful of all reflects and represents the world in which we live and fosters trust collaboration and belonging.
We are seeking an experienced highly organized and proactive Workplace Experience/Office Manager to oversee the daily operations of our San Francisco physical office housing 80 full-time employees working in a hybrid role will report into the US Workplace Experience Team and be accountable to local Leadership in the San Francisco Office. The ideal candidate will have a strong understanding of the Marketing Communications Media Entertainment or Creative Industry be onsite to ensure our workplace runs smoothly and support employee productivity while reflecting our companys values and culture. This role requires strong interpersonal skills problem-solving skills excellent communication the ability to manage vendor relationships and coordinate administrative processes.
Responsibilities:
- Seating & Space Management: Manage office access security badges hybrid seating approach and space planning to optimize efficiency
- Work closely with HR on compliance with safety and health regulations such as OSHA standards and fire codes ensuring a safe and comfortable working environment for all staff
- Work with building management on all vendor visits service bookings COIs security issues; work with janitorial staff on general maintenance and cleanliness of space.
- Foster and manage vendor relationships to include onsite visits tracking and follow-up
- Event management from start to finish to include booking logistic coordination day of set-up and support
- Order and track inventory and spend for all SF Office needs: Kitchen supplies snacks general office and storage supplies. Manage stocking needs on floors when needed.
- Business Accounts: Point for set-up/deletion of business accounts (Seamless Web UPS Fed Ex Staples Workspeed etc.)
- Acting member of the Emergency Response Team assist in responding to in-office emergencies including crowd control and communication. Maintain Fire Warden lists and work with building management on necessary drills and training.
- Provide general day-to-day support to SF Leadership team
Oversee all financial aspects of Workplace Experience including but not limited to:
- Vendor Management - Work with vendors and Edelman legal team on annual contracts maintenance and delivery of services agreements
- Handle all new vendor set-ups and ACH documents
- Create submit track and follow-up on POs both with vendors and AP
- Complete monthly finance trackers (including blanket POs) and Depreciated Asset as needed
- Manage and track monthly Employee Welfare spend for SF office
- Assist with budget creation fiscal year and individual projects
- Submit personal time sheets and expenses in a timely manner
Employee Experience & Culture
- Support onboarding and offboarding processes and daily customer service to ensure an optimal in-office experience for staff
- Work closely with the Global Citizenship team to coordinate local events and reporting across all pillars: Sustainability Volunteerism Pro-Bono and Wellness
- Serve as the first point of contact for all employee needs/concerns to help foster a positive inclusive and productive office culture
People Development
- Develop strong rapport and relationship with Local leadership staff HR & IT personnel and building management
- Participate in the common review process for peers and managers
- Live the Edelman values and comply with all company Policies and Procedures
Basic Qualifications:
- A Bachelors degreeor equivalent work experience
Preferred Qualifications:
- Proficient in Microsoft Office Suite and a working knowledge of other office management platforms (e.g. Condeco Verkada and PeopleSoft/Workday (or comparable ERP software).
- You should be able to self-direct possess excellent interpersonal written/communication skills and interact professionally with individuals across all levels.
- Facilities management event planning and familiarity with California workplace safety regulations are essential.
$68000 - $115000 a year
#LI-JLF
An employees pay position within the salary range will be based on several factors including but not limited to relevant education qualifications certifications experience skills seniority geographic location performance travel requirements revenue-based metrics any contractual agreements and business or organizational needs. The range listed is just one component of DJEHs total compensation package for employees. Other rewards may include annual bonuses a Paid Time Off policy and region-specific benefits.
Edelman offers a wide range of benefits: medical and dental insurance vision 401K life insurance disability insurance paid time off travel assistance and wellness programing.
Edelman is committed to diversity equity and inclusion and proud to be an equal opportunity employer. We welcome and encourage racially and ethnically diverse people members of the LGBTQ community veterans parents individuals with disabilities and members of any and all protected classes to apply.
Required Experience:
Manager
Employment Type
Full-Time
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