Office Assistance
Office Assistance
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- Reception Duties:Greet visitors clients and customers warmly and professionally. Direct them to the appropriate individuals or departments.
- Communication Management:Answer and direct phone calls taking accurate messages and forwarding them to the right person. Respond to inquiries via telephone or email.
- Scheduling and Calendar Management:Manage daily weekly and monthly agendas scheduling meetings appointments.
- Document and File Management:Organize and maintain physical and digital filing systems ensuring easy access and retrieval of documents. Prepare edit and distribute correspondence memos forms reports and presentations.
- Office Administration:Maintain office supplies inventory.
- Meeting Support:Book meeting rooms set up conference calls and take minutes during meetings.
- Other Tasks:Assist with presentations reports and other administrative duties as required to support the team. Maintain confidential information with discretion. Implement and develop office procedures and record systems.
- Reporting :the office assistant is also responsible for supporting the operations manager and reports directly to the operations manager
- Strong organizational and time management skills:The ability to prioritize tasks manage schedules and keep operations running smoothly is crucial.
- Excellent communication skills:This includes both written and verbal communication including the ability to communicate clearly and professionally with colleagues clients and visitors.
- Technical proficiency:Familiarity with standard office software like Microsoft Office Suite (Word Excel PowerPoint) and potentially other relevant software or tools used in the organization is essential.
- Attention to detail:Ensuring accuracy in document preparation data entry and other tasks is paramount.
- Discretion and confidentiality:Secretaries often handle sensitive information and must be trustworthy and able to maintain confidentiality.
- Customer service skills:Providing excellent customer service to visitors clients and staff is important.
- Problem-solving skills:The ability to identify issues and find effective solutions is key.
- Adaptability and flexibility:Being able to adjust to new procedures workloads and priorities is essential in a dynamic office environment.
- Interpersonal skills:The ability to build rapport and work effectively with colleagues and external parties.
Employment Type
Part-Time
