Human Resources Assistant - Anticipated Vacancy

Department of Administrative and Financial Services
Job Class Code: 0458
Grade: 17 (Confidential)
Salary: $20.07-$27.61/Hour
Location: Augusta ME
Opening Date: June 5 2025
Closing Date: June 20 2025

Help join our mission to make the State of Maine THE Employer of Choice!

Are you looking for a challenging yet rewarding career in human resources Do you possess a keen attention to detail and strong organizational skills We are seeking a Human Resources Assistant to join our team at the Security and Employment Service Center! As an HRA you will act as the first point of contact for employees of several departments. The successful candidate will independently apply state human resource rules policies and procedures to routine human resource matters while providing outstanding customer service to employees and managers. The State of Maine boasts numerous opportunities for growth in both cross-training and many promotional opportunities. The possibilities are endless!

If you are looking to establish and build a professional career in human resources and are interested in being a public servant for our great state we encourage you to apply today!

Duties include but are not limited to:

• Receive onboard and process new hire information.
• Receive review for accuracy and process human resources transactions according to civil service rules and bargaining agreements.
• Reviews processes and maintains payroll information to include edits and/or manual special pay calculations.
• Track FMLA information in the department tracker.
• Use data analytics program to prepare and analyze complex information to reach conclusions and/or make recommendations regarding payroll functions.
• Explains routine collective bargaining contract provisions Civil Service law and rules workers compensation benefits and safety rules and regulations to inform employees and agency officials.
• Answers written inquiries concerning application procedures and position vacancies to respond to requests for information.
  

Knowledge skills and abilities desired:

• Ability to prioritize and to adapt to evolving priorities.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal effectively with people.
• Keen attention to detail and accuracy.
• Strong organizational skills.
• Familiarization with Data Analytics.
• Knowledge of basic human resource administration policies and practices.
• Knowledge of record-keeping procedures and practices.
• Knowledge of workers compensation procedures and practices.
• Knowledge of employee benefits procedures and practices.
• Knowledge of collective bargaining agreements.
• Knowledge of state Civil Service law and rules.
• Knowledge of performance appraisal system forms requirements.
• Knowledge of interviewing techniques.
  

Minimum qualifications:

Education training and/or experience which provides a basic knowledge and understanding of human resource functions. Preference will be given to individuals with experience in payroll systems.

Preference will be given to those applicants:

Applicants with prior payroll system experience data analytics experience general knowledge of FMLA and Workers Comp and recruiting experience will be given preference.

Contact information:

Questions about this position should be directed to Stephanie Hayes at

Application Instructions:

Interested applicants need to apply online by selecting the Apply for this opening button along with uploading a cover letter current resume and copies of any transcripts or certifications you wish to have considered while evaluating your application.In order for us to properly determine if you meet the minimum qualifications for any posting you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.

If you require a paper application please download and print one here contact our office at . Paper applications for this posting should be submitted along with cover letter and resumebefore the closing dateto Security & Employment Service Center 45 Commerce Drive Augusta ME 04330 or faxed to . Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.

Benefits of working for the State of Maine:

No matter where you work across Maine state government you find employees who embody our state mottoDirigo or I leadas they provide essential services to Mainers every day. We believe in supporting our workforces health and wellbeing with a valuable total compensation package including:

• Work-Life Fit Rest is essential. Take time for yourself using13 paid holidays12 days of sick leave and3 weeks of vacation leaveannually. Vacation leave accrual increases with years of service and overtime-exempt employees receive personal leave.
• Health Insurance Coverage The State of Maine pays85%-95% of employee-only premiums ($11196.96 - $12514.32 annual value) depending on salary. Use this chart to find the premium costsfor you and your family including the percentage of dependent coverage paid by the State.
• Dental Insurance The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
• Retirement Plan The State contributes the equivalent of 13.29% of the employees pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA or 18.09% for Confidential employees.

State employees are eligible for an extensive and highly competitive benefits package covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

Theres a job and then theres purposeful transformative work. Our aim is to create a workplace where you can learn grow and continuously refine your skills. Applicants demonstrate job requirements in differing ways and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members and our process ensures an inclusive environment to applicants of all backgrounds including diverse race color sex sexual orientation or gender identity physical or mental disability religion age ancestry national origin familial status or genetics.

If youre looking for a great next step and want to feel good about what you do wed love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If youre currently reading this and hesitating to apply for that reason we encourage you to go for it! Let us know how your lived experience and passion set you apart.