Administrative Assistant to the Department of Primary Care
Administrative Assistant to the Department of Primary Care
Posted on :
08-06-2025
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1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
08-06-2025
Job Description
Administrative Assistant to the Department of Primary Care
JOB SUMMARY
The Administrative Assistant to the Department of Primary Care will advance the mission in part by providing a wide variety of administrative and operational support across the Department of Clinical Medicine with primary support to the Chair of Department of Primary Care.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Facilitate communication among the Chair of Primary Care and the faculty administrators staff students and outside contacts on a daily basis to promote effective working relationships.
- Coordinate the professional schedules of the Chair of Primary Care and Department including travel arrangements and expense reports.
- Assist the Chair of Primary Care and Department with preparation of communications presentations budget accreditation operational and strategic planning documents.
- Manage the day-to-day operations of the office of the Chair of Primary Care and Department including screening of phone calls responding to emails opening and distribution of mail as requested the greeting of visitors while using good judgment to determine those requiring priority attention.
- Act as a resource for and assist departmental faculty with administrative tasks as needed to include coordination of travel travel request forms and accommodations.
- Assume responsibility for the development and administration of specific projects as assigned.
- Records distributes and maintains minutes for meetings and committees as directed by the Chair of Primary Care and coordinated with the office of the Dean.
- Participate on college committees and provide feedback to ensure that ACHEs core values are met with an emphasis on continued improvement.
- Demonstrate an ability to work as a group leader and group member; team player.
- Demonstrate and role model an ongoing ability to work cooperatively with colleagues faculty supervisors and support staff.
- Other duties as assigned by manager or their designee.
QUALIFICATIONS AND CREDENTIALS
Education and Experience
Minimum Qualifications
- High School Diploma
- Two years (2) experience as Administrative Assistant or related support role; in lieu of Administrative Assistant experience applicants with a Bachelors degree will be considered
- Must have advanced computer skills with ability to learn new software applicable to higher education
Preferred Qualifications
- Bachelors degree
- Three years (3) experience as Administrative Assistant
- Experience at an accredited university health professions college or medical school
- Proficient in software applications applicable to higher education
Required knowledge skills and abilities
- Display professionalism for the college in all communication and interaction.
- Ability to maintain confidentiality and privacy.
- Ability to prioritize and organize numerous and varied assignments.
ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB
Communication and Comprehension
ACHE is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodations when necessary. The following are essential abilities and physical requirements for all positions at the college.
- Ability to orally communicate effectively with others with strong interpersonal skills and customer service orientation.
- Ability to work cooperatively with colleagues and supervisory staff at all levels.
- Ability to understand oral and written information using the English language and organize thoughts and ideas into effective forms of communication.
- Ability to make decisions which range from moderate to a significant impact on the immediate work environment as well as outside contributors.
- Possess public communication skills that allow professional representation of ACHE to a variety of business and community customers and associates.
- Strong organizational skills.
Problem Solving
- Intuitively able to reason analyze information and events and apply judgment in order to solve problems of both a routine and complex nature.
- Expertise in negotiation.
Physical and Sensory Abilities
- May be exposed to short intermittent and/or prolonged periods of sitting and/or standing in performance of job duties.
- May be required to accomplish job duties using various types of equipment/supplies to include but not limited to pens pencils calculators computer keyboards telephone etc.
- May be required to transport oneself to other campus offices conference rooms and on occasion to off-campus sites to attend meetings conferences workshops seminars etc.
- May require significant travel or work away from campus.
- Requires attendance at events representing ACHE both within as well as outside of the college setting.
- Frequently required to work at a desk conference table or in meetings of various configurations.
- Frequently required to see for purposes of reading matter.
- Frequently required to hear and understand speech at normal levels.
- Occasionally required to lift items in a normal office environment.
- Frequently required to operate office and presentation equipment.
If you need assistance in the application process because of a disability or any other reason please contact Vicki Broadaway Vice President of Human Resources at 479.308.2287 or
Arkansas Colleges of Health Education is an equal opportunity employer.
Employment Type
Full Time
Key Skills
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