CAPE Systems Coordinator
CAPE Systems Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
CAPE Systems Coordinator (Part-Time Temporary)
Communications & Public Engagement(CAPE)
Duration: 1-2 months
Hours: Part-time (flexible weekly schedule based on project needs)
Location: Hybrid (in-office and remote work)
Position Summary:
Albemarle Countys Communications and Public Engagement (CPE) office seeks a part-time temporary team member to support internal system development process documentation and knowledge management. The role will create and develop a searchable contact management system as well as organize and optimize existing digital tools standardize process documentation and train staff on updated workflows. The ideal candidate will have strong organizational skills expertise with Microsoft 365 tools and experience translating complex workflows into sustainable easy-to-follow systems.
Key Responsibilities:
Community Contact Management
- Create a centralized database of community contacts (e.g. HOAs civic organizations faith groups) using Microsoft 365 tools (Excel SharePoint List etc.)
- Establish tagging/grouping structure (e.g. geography organization type communication interest)
- Consolidate data from existing informal sources and create a maintenance guide
Workflow & Intake Management
- Finalize existing intake forms and recommend/build an associated team task tracking tool (e.g. Planner SharePoint Lists)
- Develop a simple request triage and assignment system
Standard Operating Procedures (SOPs)
- Consolidate existing SOPs related to CAPE workflows
- Design easy-to-follow process maps or checklists where appropriate
System Organization
- Recommend consistent folder structures naming conventions and archiving protocols
- Implement approved organization systems and assist in migrating files
Training & Handoff
- Develop training materials (written guides short walkthroughs) on updated systems
- Deliver a final handover packet with documentation SOPs and system guides
Preferred Qualifications:
- Expertise with Microsoft 365 environment (especially SharePoint Teams Outlook Excel)
- Strong organizational and project coordination skills
- Experience creating or managing intake processes digital filing systems or contact databases
- Clear communication skills and ability to write/edit usable SOPs or training materials
- Self-directed with the ability to implement plans and lead clean-up efforts with minimal oversight
Pay Rate:$30/hour.
Application Deadline:Deadline to apply is Tuesday June 17 2025.
Virginia Values Veterans:
Albemarle County is a Certified V3 organization.
EOE/EEO:
Albemarle County is an equal employment opportunity employer and does not discriminate against any group or individual on the basis of race color religion sex sexual orientation national origin age or disability in regards to any aspect of employment policy and practice: recruitment testing selection assignment pay conditions of work training leave overtime promotion discipline demotion and separation.
Required Experience:
IC
Employment Type
Temp
