Executive Assistant (Contract)
Executive Assistant (Contract)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
The Executive Assistant will report to the CEO and will be responsible for:
Supporting and Assisting the CEO
- Assist the CEO with all administrative tasks including managing schedules coordinating meetings email drafting and maintaining communication with internal and external stakeholders
- Coordinate travel arrangements requests for the CEO
- Help the CEO manage priorities deadlines and time effectively ensuring efficient allocation of resources.
- Participate in the process of preparing reviewing and assembling documents and presentations (both in French and English.
- Expense Management: Monitor and manage CEO expense reports ensuring compliance with company policies and approving expense reports of C-Suite
- Organize daily and weekly touchpoints with the CEO
- Manage some personal matters for the CEO.
Supporting Chief of Staff
- Organize weekly touchpoints with the Chief of Staff
- Attend weekly Executive and/or Management meetings and provide meeting minutes and action statements as required
- Assist in the planning and execution of departmental lunches Board meetings and Monthly and Quarterly Strategic meetings (including catering and event set-up and breakdown)
- Follow-up with different collaborators in preparation for presentations
- Leading and coordinating special projects (ie facilities events offsites)
- Organize and maintain confidential company information executive files and documentation ensuring easy access and retrieval.
Supporting Executive Members
- Coordinate travel arrangements requests for Executive team members
- Participate in the process of preparing reviewing and assembling documents and presentations (both in French and English.
Leading Special Projects
- Collaborate with HR or other executives on special projects (ie company events townhalls)
- Office Coordination: Maintain office supplies coordinate weekly coffee/milk/snacks orders to the office etc.
- Work with building management and other vendors to ensure office space is kept up to standards (general maintenance etc.)
Work location and schedule:
This role requires the Executive Assistant to be in the office daily from 8 AM.
Qualifications :
Who you are:
- You have a bachelors degree in administration communication or another related field or equivalent experience;
- 5 years of experience in a similar role;
- Strong sense of planning organization and time management;
- Ability to manage highly confidential information;
- Demonstrated discretion diplomacy and rigour;
- Strong interpersonal skills;
- Excellent verbal and written communication skills (English and French).
Additional Information :
This is a full-time 3-month contract.
Our Recruitment Process :
- TA Screening (30-45 minutes)
- Interview with Chief of Staff (60 minutes)
- Interview with the CEO (90 minutes)
Whats in it for you
At MEDFAR we promote efficiency and excellence in healthcare by offering the most efficient electronic medical record (EMR) on the market. Joining the ranks of MEDFAR means working in a dynamic environment where trust innovation quality and client success guide our days.
- Performance-based bonus to all employees.
- Generous group insurance coverage as of day 1 of employment
- Break paid between Christmas and New Years
- $1500 allocated to you for your professional development
- Dynamic and multicultural work environment
- The Executive Assistant will be given a parking pass for our downtown office in Montreal
With offices around the world fluency in both French and English is a must at MEDFAR. Because of the need to communicate with colleagues and/or customers in other provinces or countries bilingualism enables us to communicate in both languages while promoting the use of French.
At MEDFAR we value diversity equity and inclusion within our team. We are committed to providing a work environment where every individual feels respected and supported regardless of their background identity or part of our commitment to a fair and inclusive recruitment process we offer accommodation to candidates who request it. If you need accommodation during your interview please let us know so that we can provide you with an adapted experience.
MEDFAR has voluntarily subscribed to an Equal Employment Opportunity Program (EEOP). We encourage applications from women visible minorities ethnic minorities aboriginal peoples and people with disabilities. When applying we invite you to complete this section which enables us to implement our Equal Employment Opportunity Program (EEOP). Self-identification is not compulsory but may enable you to benefit from hiring or promotion measures if you have the skills required for the job.
To better understand the self-identification process please consult this guide.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
