Core Job Responsibilities

• Process vendor invoices via ZIP system and our NetSuite ERP system from receipt through accounts payable entry including working with various departments and Procurement to ensure proper coding of vendor invoices.

• Ensure the timely processing of payments by working closely with the accounting team.

• Communicate with internal and external consultants/vendors including monitoring of timely department approval of invoices and resolving billing issues.

• Prepares monthly accrual entry within 8 days of month end and within three weeks of year end.

• Assist the Staff Accountant & Payroll Associate and the Accounting Manager Payroll & Expenditures with the preparation and filing of Form 1099s annually Form 1042s annually and any other tax filings assigned by finance team leadership.

• Review employee expenses and corporate card reports to ensure compliance with Foundation travel & expense policies.

• Prepare and record cash receipts as needed.

• Maintain confidentiality of highly sensitive information.

• Identifies opportunities to streamline processes and improve efficiency.

• Other duties as assigned by the finance team leadership.

Key Deliverables / Outcomes

• All invoices are processed timely (net 30) and in compliance with the terms of vendor agreement

• Provide exceptional customer service to all vendors to resolve invoice or payment discrepancies; all inquiries are responded to within 24 hours

• All vendor invoices or payment discrepancies are resolved within an average of 5 days

• Regularly review and refine the payable process with the assistance of the Accounting Manager Payroll & Expenditures to reduce inefficiencies and strengthen controls

• Cash receipts are entered timely and regularly as assigned

Required Qualifications

• 2-3 years of accounts payable experience; not-for-profit experience a plus

• Strong working knowledge of Excel NetSuite ZIP and Concur preferred

• Strong analytical skills and attention to detail; track record of accurately processing transactions; high bar for accuracy

• Ability to quickly analyze information and identify errors and omissions

• Exceptional communication and customer service skills written and verbal and ability to work collaboratively with all departments and levels of the organization and outside vendors while maintaining a high level of confidentiality

• Proven ability to manage multiple priorities without compromising quality

• Uses time energy and resources in an effective and efficient way to consistently meet deadlines and achieve established goals

The salary range for this role is between $51965 and $64980.

This is a hybrid role based at our Chicago office in Hyde Park.

Foundation Values

The Foundation Values are Courage Empathy Integrity Accountability Community Inclusivity Pragmatism Resilience Imagination and Hope.

Dont check off every box in the requirements listed above Please apply anyway! Studies have shown that marginalized communities - such as women LGBTQ and people of color - are less likely to apply to jobs unless they meet every single qualification. The Obama Foundation is dedicated to building an inclusive diverse equitable and accessible workplace that fosters a sense of belonging so if youre excited about this role but your past experience doesnt align perfectly with every qualification in the job description we encourage you to still consider submitting an application. You may be just the right candidate for this role or another one of our openings!

Equal Opportunity Employer

The Foundation is committed to creating a diverse work environment and is proud to be an equal opportunity employer. The Foundation does not discriminate on the basis of race color national origin sex gender identity religion sexual orientation age disability parental status veteran status or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply. If you are a qualified candidate with a disability please e-mail us at if you require a reasonable accommodation to complete this application.