Assistant Program Manager - Meetings and Events
Assistant Program Manager - Meetings and Events
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Salary Not Disclosed
1 Vacancy
Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
Work Scope:
- Supervision and scheduling of Events Team members
- Functional supervision of event support staff (set-up crews third party vendors)
- Responsible for the coordination and execution of high level special events as requested by the Amazon customer
- Leads site visits planning meetings and final details meetings with Amazon customer and supporting vendor partners
- Establish new policies and procedures necessary to clearly define event support of high level event support in high profile areas
- Establishes and provides clarity to existing policies and procedures relating to Events Team support
- Demonstrates continuous effort to improve operations service levels and streamline work process
- Responsible for tracking team progress through data metrics
- Creation and submission of monthly reports to Events Team Manager demonstrating team progress and workload
- Identifying opportunities for improving team communication and efficiency
- Assisting in the planning and hosting of the occasional client-related event as needed
- Other duties as assigned in support of Events Team Manager
Essential Functions:
- Provide prompt and courteous response to Amazon employee and client requests within the guidelines set forth by JLL and Amazon Global Real Estate and Facilities
- Maintain ethical professional and courteous relations with contractors and employees and property management teams
- Perform as a team member with all employees
- Communicate and work effectively with Officers senior contacts within client organization and business associates.
- Maintain all business contact information
- Prepare proposals and presentations
- Assist in compiling budget information and business review metrics
- Compose business letters summaries and reports using proper format punctuation grammar diction and style
- Create graphs charts and other complex documents
- Assist with Facilities team communications and coordination of response activity during emergencies if deemed reasonable and prudent and as trained by supervisor
- Comply with all company and regional policies
- Learn and follow all Amazon GREF policies and procedures as they apply to administration positions
- Flexible hours: Must be willing to work nights evenings and weekends as necessary
Other Functions:
- Carry out other duties as assigned by supervisors
Essential Physical Capabilities:
- Meet highest attendance and punctuality requirements
- Operate personal computer software as appropriate for project and all other office equipment
- Climb up and down stairs as part of emergency procedure practice and/or implementation
- Detect emergency alarms - auditory and/or visual
Essential Knowledge and Skills:
- Ability and interest in multi-tasking
- Interact with employees visitors and contractors with poise and diplomacy
- Apply principles of rational systems and deal with a variety of concrete variables in situations where only limited standardization exits
- Interpret instructions in written oral and diagrammatic or schedule form
- Possess initiative to assume additional responsibilities
- Set priorities and meet deadlines
- Advanced competence with a variety of software including MS Word MS Excel MS Outlook and other requested software programs
- Type a minimum 60-WPM with accuracy
- Perform basic business math such as compute discount interest percentage and profit/loss
- Communicate effectively both verbally and written
- Possess excellent grammar and proofreading abilities
- Read and comprehend e-newspapers periodicals journals manuals dictionaries and thesaurus
Experience:
- 3 years of event management or relevant hospitality experience
Education:
- Bachelors Degree or equivalent experience
Estimated total compensation for this position:
77900..00 USD per yearThe total compensation range is an estimate and not guaranteed. An employment offer is based on an applicants education experience skills abilities geographic location internal equity and alignment with market data .
Location:
On-site Seattle WAJob Tags:
GREFIf this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia SC ordinance this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view ourSupplemental Privacy Statement which describes your rights and disclosures about your personal you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance JLL will consider for employment all qualified Applicants including those with Criminal Histories in a manner consistent with the requirements of applicable state and local laws including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.
Required Experience:
Manager
Employment Type
Full-Time
