Executive Assistant/Office Manager

Department: University Housing
Appointment Type and Duration: Regular Ongoing
Salary: $58000 - $65000/year
Compensation Band: OS-OA05-Fiscal Year 2024-2025
FTE: 1.0

Application Review Begins

June 17 2025; Position open until filled.

Special Instructions to Applicants

For full consideration please include:
1. A current resume/CV and
2. A cover letter describing how your knowledge skills and abilities prepare you to meet the minimum requirements and preferred qualifications and
3. Names and contact information for three professional references one of which includes a current or previous supervisor/manager.

Department Summary

Student Services and Enrollment Managements mission is to build a diverse exceptional and inclusive campus community. The person in this role will work toward this mission in the following ways: Illustrate efforts at awareness and implementation with other individuals in the workplace; act as an advocate to assure efforts toward best practices including support of trainings and serving as a resource for inquiries; act as a supporter to implement policy and/or establish procedures or guidelines for their school/college or VP area/Division; and act as a supporter to implement and/or establish procedures or guidelines for the University.

University Housing a department within the Division of Student Services and Enrollment Management is committed to supporting student success by cultivating inclusive communities. Our goal is to provide a robust living experience through accessible and affordable state-of-the-art housing dining and social and academic programs for the entire student body to develop community leaders innovators and change-makers who will enrich the future.

We value equity and inclusion responsibility and integrity innovation and learning and safety and security. University Housing staff work hard to incorporate these values into daily work and practices to ensure an excellent UO experience.

University Housing units include Business Services Operations Dining Services Facilities Services Promotions & Student Recruitment and Residence Life. University Housing is a $100-million dollar educational and business department that is a self-sustaining self-liquidating agency of the University (receives no tuition or tax support for its operating budget).

Living on campus adds tremendous value for students and the University. Students who live on campus their first year have higher grades are retained at the University of Oregon at higher rates graduate at higher rates and graduate more quickly.

Position Summary

The position reports to and provides executive-level administrative support for the Director of University Housing and is responsible for a broad set of assignments related to the duties of the director and is expected to handle many sensitive and confidential issues and must maintain strict confidentiality in all matters. The position also provides administrative support to the Sr. Associate Director Associate Director Director of Facilities Services and Director of University Housing Promotions and Student Recruitment and manages the daily operations of the University Housing administrative office. Responsibilities include full supervision up to 2 classified staff. The administrative office includes 6 Officers of Administration (the Director of Housing Sr. Associate Director of University Housing Associate Director of University Housing/Director of Food Services Director of Residence Life and Educational Initiatives Director of Facilities Services and Director of Marketing and Communications).

Minimum Requirements

3 years professional experience providing executive-level administrative support within a large organization which includes management of executives calendar arranging travel planning/coordinating special projects and events.
Proficiency with electronic calendars email systems and office software (e.g. Microsoft Office).

Professional Competencies

Ability to act as the directors point of contact analyzing and processing requests in order to prioritize urgent and often sensitive matters and taking decisive action to facilitate the optimal use of the directors time.
Ability to manage projects identify objectives and prioritize.
Excellent organizational and time-management skills.
Ability to work collaboratively as well as independently.
Ability to meet deadlines quickly adapt to changing circumstances prioritize multiple tasks while handling frequent interruptions and rapidly changing priorities.
Ability to maintain mutually cooperative and respectful working relationships.
Commitment to experience with and/or ability to work effectively and collaboratively with students faculty and staff from diverse backgrounds in support of a welcoming and inclusive environment.
Self-motivated punctual and reliable.
Ability to maintain a high level of confidentiality.
Ability to manage stressful situations with tact and diplomacy and to use sound judgment and initiative particularly as it relates to handling sensitive and/or confidential information.
Ability to think creatively and identify opportunities for improvement.
Ability to communicate effectively; attention to detail.

Preferred Qualifications

Professional experience in a higher education environment or other large public organization such as federal/state government.
Knowledge of university policies and procedures.
Familiarity with Concur (UO travel and procurement card system).

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees including health insurance retirement plans and paid time off. For more information about benefits visit University of Oregon is an equal opportunity affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process please contact us at or .

UO prohibits discrimination on the basis of race color religion national origin sex sexual orientation gender identity gender expression pregnancy (including pregnancy-related conditions) age physical or mental disability genetic information (including family medical history) ancestry familial status citizenship service in the uniformed services (as defined in federal and state law) veteran status expunged juvenile record and/or the use of leave protected by state or federal law in all programs activities and employment practices as required by Title IX other applicable laws and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information related policies and complaint procedures are listed here.

In compliance with federal law the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at Experience:

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