Transaction Coordinator

Four dynamic integrated companies make up the Transwestern enterprise giving us the perspective to think broadly deeply and creatively about commercial real estate. Clients and investors rely on us for expertise that spans institutional and opportunistic investment development hospitality and brokerage and asset services. Our award-winning collaborative culture empowers team members with resources and independence to work across boundaries in pursuit of innovative solutions reinforcing a reputation for service excellence that translates to measurable results. Through offices nationwide and alliance partners around the globe we positively impact the built environment and our communities while fostering a work climate that champions career vitality for all. Learn more at and @Transwestern.

Part of the Transwestern companies Transwestern Real Estate Services (TRS) strives to add value for investors owners and occupiers across all commercial property types. Fueled by a holistic perspective of the real estate life cycle agility and creativity are hallmarks of our approach while vast national resources and sound market intelligence underpin customized recommendations and property solutions.

Transwestern is built on a common purpose - Empowering Good People to do Extraordinary Things Together. We are committed to the hiring of smart passionate hard-working people who understand the benefits of both collaboration and independence.

POSITION SUMMARY:

The Transaction Coordinator position will be responsible for the operational oversight for a complex and/or prominent portfolio of properties on behalf of one or more clients. The Transaction Coordinator will support simple lease acquisitions and dispositions research companies landlords and potential subtenants. Gather and evaluate real estate market and property data; this can include conducting market calls previewing space opportunities developing fact sheets and tour books and gathering photos and floor plans as necessary.

It is also the responsibility of the Transaction Coordinator not only to exhibit legendary customer service when communicating with clients owners vendors and fellow team members but also to focus on productivity and results

ESSENTIAL JOB FUNCTIONS:

• Prepare proposals and presentation decks incorporating text charts tables and other documents using various software packages. rack and report upcoming lease expirations and other critical dates.

• Monitor and evaluate implementation programs against strategies and provides timely reporting of the effectiveness of strategy against implementation.

• Review abstract complex real estate documents as part of the teams underwriting and due diligence process.

• Prepare negotiation summaries/RFP comparison matrixes.

• Gather data and real estate market information from research and brokers.

• Assist in the preparation of market and demographic information for use in presentations and meetings speak to market information.

• Coordinate financial analysis.

• Track and report upcoming lease expirations and other critical dates.

• Draft and process all Broker engagement letters.

• Negotiation summaries/RFP comparison matrixes.

• Process paperwork (e.g. blue-backed documents for signature ensure proper distribution once documents are fully executed act as a liaison between Real Estate Lease Administration and Facility Management).

• Review and understand broker market surveys and deliverables prior to client delivery.

• Complete Portfolio reporting for Transwestern and the client(s)

• Ensure and manage the quality and timeliness of transaction information entered into all databases.

• Prepare transaction communication tools and packages for management for internal approval process.

• Assist team with business development and monitoring the teams pipeline and deal activity in XRM or other databases as assigned.

• Complete accounting tasks including expense reports pipeline entries deal sheets invoices XRM reports and similar items.

• Maintain professional positive and proactive performance at all times.

• Assist other Brokerages as available as needed.

• Other duties and assignments as requested.

POSITION REQUIREMENTS:

• A bachelors degree in business economics real estate or related field preferred.

• A minimum of 2-4 years of administrative experience in commercial real estate.

• Real Estate Salesperson license preferred or willing to obtain.

• Proficiency with Microsoft Word Teams Excel PowerPoint Access CRM/Database Management Adobe Acrobat social media platforms and Outlook.

• InDesign experience is a plus.

• Financial analytical and reporting skills.

• Modeling complex occupancy scenarios including multi-facility consolidations city plans and metro area consolidations.

• Excellent writing skills to prepare complete and accurate reporting.

• Excellent oral communication skills to represent the company and maintain the Companys image.

• Strong organizational skills creativity and interpersonal skills.

• Ability to analyze qualitative and quantitative information and translate into strategic deliverables.

• Must be able to work independently and with minimal supervision.

• Resourceful approach to effectively managing workloads to meet deadlines while delivering high-quality work in a fast-paced environment.

• Ability to maintain discretion regarding personnel and industry-related matters.

• A strong work ethic and sense of responsibility reliability responsiveness and customer service.

WORK SHIFT:

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ABOUT US

Transwesterns Guiding Principles are woven into the fabric of our firm and underscore the value of each individual team member. We embrace inclusion not only as the right thing to do but as a reflection of who we are. It is our responsibility and heartfelt desire to create an environment that elevates the human spirit and brings out the best in everyone.

Different backgrounds life experiences and cultures shape our individual perspectives and ultimately generate the best results for our clients. Strategic human capital planning combined with development initiatives foster a work environment that celebrates uniqueness and champions the achievements attained through collaboration.

Please note that all candidates selected for an offer of employment are subject to pre-employment background checks which may include but are not limited to based on the role for which they have been selected: criminal history education verification social media review motor vehicle records credit history and professional license verification. In addition your employment with Transwestern is subject to successfully passing a drug screen check prior to your starting with the Company along with satisfactory references.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have your story. We want to hear it. We encourage you to apply today so that you may become a part of the Transwestern story.