Senior Officer, Facilities Planning and Logistics
Senior Officer, Facilities Planning and Logistics
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Job Description
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Job Type:
EmployeeDuration in Months (for fixed-term jobs):
N/AJob Family:
Facilities Planning and Logistics# of Open Positions:
1Faculty/Service - Department:
Facility OperationsCampus:
Main CampusUnion Affiliation:
SSUODate Posted:
June 05 2025Applications must be received BEFORE:
June 16 2025Hours per week:
35Salary Grade:
SSUO Grade 08Salary Range:
$64865.00 - $81935.00About the service: FacilitiesFacilities services are characterized by a dynamic and creative growing team where the winds of change are blowing offering people like you opportunities to use your leadership and innovation skills to contribute to the achievement of their inspiring mission: to deliver best in class research infrastructure reshape campus life and student experience and provide a sustainable environment for students researchers teachers and community.
uOttawas facilities encompass three main sites that are comprised of over 600000 square meters of building space (over 6.4 million square feet) 42.5 hectares of grounds 125 buildings and 4500 beds in 11 residences. There are over 150 employees in Facilities including Project Managers Energy and Commissioning Specialists Mechanical and Electrical Engineers Architects and space Planners. The facilities capital and operating expenditures are in the range of $100M for the Universitys $2.0 billion assets under management. The 20-year Capital spending plan envisions $4.0 billion of new investment highlighted by uOttawa launch of project Top Shelf a $300 million capital investment to build a new facility for the Faculty of Health Sciences at uOttawas River Campus as well as a tower at the Roger Guidon campus to house uOttawas new Advanced Medical Research Center (AMRC).
Position purpose:
Reporting to the Facilities Manager the Facilities Officer evaluates spaces and equipment layout. Recommends solutions or improvements to ensure that operations run continuously while prioritizing daily operations and complying with all health and safety standards. As a resource person assists employees from various services in their daily tasks and planning. Analyses repair requests and requirements. Creates work tickets and purchases equipment and materials. Follows up on external contractors and University tradespeople to ensure that work does not interfere with operational activities or disturb occupants. Acts as a first responder in emergencies.
Please note that this position is regularly scheduled for Evening & Weekend shifts on the uOttawa campus with work in sports and residence buildings (as well as the need to work daytime/mornings per operational needs).
In this role your responsibilities will include:
- Plans the layout of spaces and equipment residential living areas office spaces in collaboration with employees the Facilities Manager and the Risk Health and Safety Manager. Submits plans for approval and makes requests to obtain costs ensuring that the necessary services are in place.
- Analyzes repair requests and identify recurring problems and finds viable long-term solutions to rectify these issues.
- Serves as a resource to employees occupants and residents for any problems related to the building or space layout. Ensures that spaces work environment and equipment related to building systems are safe and functional.
What you will bring:
- College diploma in a relevant field (architecture building science or civil mechanical or electrical engineering technology) or at least two years equivalent experience
- At least two years experience in building management ideally in an educational setting
- Knowledge of mechanical and building maintenance systems
- Knowledge of construction trades instrumentation building envelope plumbing electrical and mechanical systems and ability to read architectural and engineering drawings
- Knowledge of the Occupational Health and Safety Act as it relates to construction and the use of equipment and tools
- Basic knowledge of the Ontario Building Code and environmental standards
- Experience in building management practices especially in an educational setting
- Practical experience in using Microsoft Office products (Word Excel PowerPoint Outlook Teams) Windows the Internet and Adobe Acrobat Pro
- Ability to handle competing priorities and meet strict deadlines
- Communication interpersonal and problem-solving skills
- Must possess a valid drivers license (in order to drive fleet vehicle)
- Bilingualism French and English (spoken and written)
- Availability and willingness to work after hours evenings weekends and statutory holidays as assigned.
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Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect teamwork and inclusion where collaboration innovation and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply we welcome applications from qualified Indigenous persons racialized persons persons with disabilities women and LGBTQIA2S persons. The University is committed to creating and maintaining an accessible barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment assessment and selection processes. Applicants with disabilities may contact to communicate the accommodation need. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a front-line position with responsibilities to interact with students selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 Covid-19 Vaccination. This policy was suspended effective May 1 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
Required Experience:
Senior IC
Employment Type
Full-Time
