Registrar/Admin Assistant - BTC
Registrar/Admin Assistant - BTC
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1 Vacancy
Job Description
Registrar / Administrative Assistant
Burlington Technical Center
The Burlington School District believes a diverse and culturally proficient faculty and staff are pivotal to the creation of a strong learning and working environment that supports student achievement and success. BSD administrators lead inclusive school communities with our vision:Cultivating caring creative and courageous people. - Join the journey.
Burlington Technical Center (BTC) is seeking a dynamic person with excellent collaborative skills to serve as Registrar and Administrative Assistant.
BTC Overview
BTC is a career and technical education center that serves students in grades 10-12 as well as adult students.
Description
The registrar/administrative assistant is a key role in the daily operations of the center including communicationprocessing student reporting information and working with the BTC team on a variety of office and center duties.
Key Qualifications
- Interpersonal skills
- High quality service skills and professionalism. Ability to follow through on duties and assignments
- Demonstrated proficiency with technology and the ability to quickly learn new systems and functions
- Experience in educational software Student Management Systems (SMS / SIS) preferred i.e. PowerSchool Naviance SchoolMaster.
- Highly organized
- Fluency / aptitude with Microsoft Office Google Drive Access
- Excellent written and oral communication skills
- Ability to multi-task in a fast paced environment
- High aptitude for problem solving team and independent work
- Handle confidential information appropriate to education law
- Seek ways to streamline / improve workflow process and job functions
Primary Requirements:
Answer attendance calls.
Track and process daily attendance.
Answer all incoming phone lines respondto questions as appropriate
Communicate with sending schools
Coordinate with Office Manager for coverage
Processing state reporting data
Fulfill Registrar duties for Burlington Technical Center including but not limited to:
Data Management System
- Serve as main school coordinator of the student data management system (PowerSchool). Input student data and maintain accurate records.
- Establish and maintain automated records and files; generate and distribute computerized reports related to the master schedule and student information
Scheduling and Grading
- Setup the BTC school year build teacher assignments student enrollment / rosters including add/drop
- Coordinate course registration process
- Generate reports as needed including midterm progress reports and semester report cards State data reports
- Work with instructors to resolve grading issues / problems
- Perform performance audits for grades and attendance
- Build close relationships with sending school Registrars and / or guidance counselors as needed
- Perform grade changes add new credits/grades etc as needed
Enrollment
- Request and evaluate records and transcripts for new applications
- Assist the outreach team as assigned / needed with coordination of new studentinformation
- Process new enrollmentand student withdrawals including documentation school records
- Assist with dual enrollment and Fast Forward
Programs and Events
- Assist with coordination of annual awards functions and graduation
- Order certificates prepare graduate list of names
Additional Administrative Support
- Compose and type a variety of forms letters lists applications and certificates; duplicate and distribute materials as necessary
- Perform complex clerical and statistical record keepingduties in the evaluation preparation modification and maintenance of scholastic records and online databases
- Serve as backup to Office manager for non-supervisory duties
- Perform regular administrative assistant functions
- Serve as a liaison with students faculty staff parents colleges alumni and other internal/external constituency present information process special requests investigate and resolve problems
- Perform other related specialized technical duties as assigned
- Coordinate duties for multiple members of the Office Team and programs as assigned
- Build efficient and effective responsiveness into existing operations and help define new operational strategies and efficiencies
- Lead and manage small projects as requested
- Organize and coordinate meetings and events as assigned
- Other duties as assigned
Required Qualifications:
- High School Diploma
- Related work experience
Equal Opportunity Employer:
Burlington School District is an Equal Opportunity Employer and is committed to maintaining a work and learning environment free from discrimination on the basis of race color religion national origin pregnancy gender sexual orientation marital/civil union status ancestry place of birth age citizenship status veteran status political affiliation or disability as defined and required by state and federal laws. Additionally we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.
Applications from women veterans individuals with disabilities and people from diverse racial ethnic and cultural backgrounds are encouraged.
The Burlington School District will provide reasonable accommodations for qualified individuals with disabilities.
Employment Type
Full-Time
