EdD Program Support Specialist (Part-time/Temporary)

Job Title: EdD Program Support Specialist (Part-time/Temporary)

Reporting Relationship: Director of Operations

Unit: National & Global

Department: School of Integrated Learning & Development

Campus Location: NGM Building Marion IN

Duties and Responsibilities

• Admissions & Enrollment Coordination
  • Process incoming student admissions surveys and route materials using Smartsheets and Etrieve
  • Deliver timely communications including acceptance letters and Statement of Intent documents via DocuSign
  • Assign students to their appropriate cohort and manage entry into dissertation systems
• Faculty Engagement & Committee Logistics
  • Coordinate with leadership to assign faculty chairs and committee members
  • Send formal invitations and thank-you communications
  • Maintain and update faculty records including assignments training status and Brightspace access
  • Process New Teaching Agreements and issue stipends as appropriate
• Student Milestone & Progress Monitoring
  • Record grades and milestone completions in Smartsheet Brightspace and Google Docs
  • Monitor dissertation and coursework progress; maintain paused student records
  • Track committee involvement and ensure accuracy across documentation systems
• Program Engagement & Communication
  • Attend all EdD program meetings and assist with scheduling and note-taking
  • Facilitate surveys and celebratory initiatives (e.g. T-shirt distribution for milestone achievements)
  • Maintain and update key tracking systems for students and faculty participants
• Graduation & Ceremony Support
  • Coordinate logistics for hooding ceremonies including venue setup printed programs and recognition items
  • Liaise with marketing for materials preparation and handle vendor payments through Etrieve
  • Support faculty and student readiness for graduation documentation and processes

Qualifications:According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Education

• High School Diploma required Associates or some college preferred

Experience

• Experience in academic program coordination preferably at the graduate level
• Familiarity with doctoral-level education structures and support needs
• Demonstrated success in managing large datasets and complex tracking systems

Required Skills

• Detail-oriented with excellent organizational and recordkeeping skills
• Proficiency in Google Workspace Smartsheet Brightspace DocuSign and Etrieve
• Strong interpersonal and communication skills
• Ability to manage multiple priorities and maintain confidentiality

IWU Kingdom Diversity Statement

IWU in covenant with Gods reconciling work and in accordance with the biblical principles of our historic Wesleyan tradition commits to build a community that reflects Kingdom diversity. We will foster an intentional environment for living teaching and learning which exhibits honor respect and dignity. Acknowledging visible or invisible differences our community authentically values each members earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement that exhibits Christs commandment to love all humankind.

LIMITATIONS AND DISCLAIMER

As a religious educational institution operating under the auspices of The Wesleyan Church Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C. Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.