Installation Project Coordinator - PH Hiring
Installation Project Coordinator - PH Hiring
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1 Vacancy
Job Description
Client Industry: Septic Service
Working Hours : TBD - CST Hours
Salary Range : 1000 USD - 1300 USD
About the Role:
We are hiring an Install Project Coordinator to support and streamline our growing septic install division. This person will be responsible for executing a clearly defined repeatable process including permit filing job scheduling coordination material ordering and customer communication to move projects forward from estimate to job completion.
The ideal candidate will be highly organized detail-oriented and comfortable working within structured systems like Notion Dropbox and email while communicating with internal teams and customers in a professional and responsive manner.
Key Responsibilities:
- Track and update install project status in Notion
- File permit applications by county (AHJ) following documented SOPs
- Submit material orders using templates and ServiceTitan workflow
- Monitor job readiness and notify dispatch when a job is ready to schedule
- Send structured update emails to customers at each step of the process
- Coordinate with Ops Managers and Foreman on schedule changes or issues
- Ensure all documentation is saved correctly to Dropbox
- Follow checklists and timelines for every job to ensure consistency
Preferred Qualifications:
- 2 years of admin/project coordination experience (remote or onsite)
- Strong written English and communication skills
- Experience working with tools like Notion Dropbox Outlook and Google Workspace
- Highly detail-oriented consistent and reliable
- Ability to follow structured SOPs with minimal supervision
- Bonus: familiarity with construction permitting or scheduling processes
Key Requirements:
- Reliable internet connection and quiet workspace
- Available to work Monday Friday CST business hours
- Ability to write and respond to customer emails in a polished friendly and professional tone
- Committed to working full-time with long-term potential to grow with the company
Hiring Notes:
This role is not for someone who wants to design or manage strategy it is for someone who thrives in a structured role and wants to be the operational engine of a repeatable process. The first 60 days will be focused on mastering the system following the playbook and communicating effectively with internal teams and customers.
Employment Type
Full Time
