Timekeeper

The New York County District Attorneys Office (DANY) has an immediate opening for a Timekeeper in the Human Resources Department (HR). In this position the Timekeeper will be responsible for managing and processing employee time and attendance records including overtime and leave requests using CityTime and related systems. The role involves reviewing and correcting timekeeping errors assisting employees with CityTime-related inquiries and ensuring compliance with departmental and contractual timekeeping policies. The Timekeeper will also generate payroll reports coordinate ID card processing for new and existing employees and handle various administrative tasks to support the departments payroll and attendance functions.


Responsibilities include but are not limited to:

-Monitor and process overtime and leave requests using CityTime for assigned departments. The individual must also review and correct errors resulting from previously processed system transactions using various systems such as CityWide Human Resources Management System (CHRMS) CityTime and Payroll Management System (PMS).
-Monitor the receipt of paper timesheets for employees as well as for CityTime users for assigned departments. The individual must take initiative to communicate with employees whose timesheets are not submitted approved or have other issues that may cause the employees timesheet to not be able to be approved or submitted and ensuring that the employee does not receive and Commissioners Check.
-Process and review of Manual Leave (MLA) and Employee Time Report Adjustments (ETRA) in CityTime and if necessary PMS for assigned departments. Must also clear the leave balances for separated employees upon the receipt of the final paycheck.
-Notify the units supervisory staff of issues regarding employees time leave and attendance for assigned departments. Ensure that staff members follow the rules for timekeeping based upon the City Office and employees contract.
-Assist all employees with CityTime and Timekeeping related questions via email phone or appointment as well as create and maintain files regarding each employee assigned to the individual.
-Generate monitor and track various payroll reports such as excessive overtime annual leave balance monitoring excessive undocumented sick leave usages OSHAs WCS report City Counsel Report of Workers Compensation Claims separations payout for staff Family Medical Leaves etc. for assigned departments. Draft and maintain documents reports and memos related to time and attendance. Coordinate attendance related meetings; may facilitate such meetings. Perform other related duties as directed.
-Coordinate and take ID card photos for new employees and assist employees with lost stolen damaged and replacement IDs ensuring the proper paperwork is submitted payments are completed and separated employees IDs are deactivated in a timely manner for assigned bureaus.
-Process DP-2001 requests for incoming and outgoing employees for assigned bureaus.
-Expire inactive organizational charts in CityTime based on provided listings.
-Perform other work-related assignments or special projects are directed by management. Adhere to all DANY policies and procedures stipulated in the DANY Employee Handbook. Participate in cross-training and knowledge transfer sessions and provide coverage for other Timekeeping staff.
-Review and process all submitted documents and electronic notation such as doctors notes sick leave requests Transit Delay Verifications Official Business Jury Duty Union Activities etc. for authenticity and accuracy for assigned departments.
-Monitor and ensure that all newly hired employees for assigned departments are enrolled into the CityTime Data Collection Device (DCD) and are informed about how to utilize the CityTime system. Must also create and assign schedules for new and existing employees into CityTime.


In addition to the Minimum Qualification Requirements candidates must possess the following:

-Associate degree and 1 -2 years of specific HR or Timekeeping experience; or
-3 - 5 years of specific HR or Timekeeping experience.
-Candidates with continuous NYC HR experience in Timekeeping will be credited one (1) extra year of experience.


Preferred Requirements/Skills:

-Bachelors degree.
-Excellent customer service interpersonal organizational verbal written and communication skills.
-Strong attention to detail data accuracy and integrity.
-Ability to interact with all levels of staff with a high regard for confidentiality and diplomacy.
-Knowledge of Federal State and local laws regarding leaves and benefits.
-Knowledge of City systems such as PMS WCS NYCAPS CHRMS etc.
-Proficient in Microsoft Office Suite.


Hours/Shift:

-Monday Friday 9:00 am 5:00 pm.


How to Apply:

-Apply with a Cover Letter and Resume.
Additional Information:
-Current office employees: To be eligible for a transfer or promotion staff must have already served at least 1 year in their current unit/bureau/department and be in good standing. In addition must meet the minimum and additional qualifications of the position.
-Authorization to work in the United States is required for this position.

COMMUNITY ASSOCIATE - 56057

Qualifications :

Qualification Requirements
1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time