Legal Administrative Assistant

Our client a prestigious law firm in Austin is seeking a skilled Legal Assistantto support a team of attorneys through high-level administrative and substantive legal work. This role plays a critical part in ensuring seamless legal operations particularly in litigation condemnation and insurance defense. If you thrive in a fast-paced legal environment enjoy leveraging technology to enhance efficiency and have a keen eye for detail this is an exciting opportunity to contribute to a dynamic legal team.

Key Responsibilities:

• Coordinate visitors by greeting welcoming and directing them in a professional and courteous manner.
• Coordinate deliveries and ensure all mail and packages are distributed accordingly including by electronic means if required.
• Setup maintain and take down of conference room for scheduled meeting depositions etc.
• Provide facilities support including but not limited to adequate stock of supply room shredding bin services maintenance of suite etc.
• Assist with organization and tidiness of kitchen/breakroom supply cabinets and copying room.
• Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible.
• Identify most efficient and effective manner to complete tasks.
• Prepare documents by formatting inputting editing retrieving copying printing and transmitting text data and graphics using office software applications.
• Prepare appellate briefs including tables of contents and tables of authorities.
• A knowledge and appreciation of the legal processes that facilitate the accurate preparation of client documents and responding to filing or closing deadlines.
• Prepare and coordinate e-filings in state and federal courts including tracking of file-stamped copies of e-filings
• Handle incoming and outgoing mail faxes and scan documents.
• Ensure that documents are saved and filed into the appropriate workspaces/folders in IManage FileSite and paper files as necessary.
• Maintain the daily calendar of each attorney including but not limited to scheduling appointments meetings and travel arrangements.
• Maintain Outlook contacts for each attorney as appropriate.
• Maintain updated correspondence and pleadings files and handle filing indexing and creating sub-files.
• Maintain a master list for each file and update the list as new files or matters are opened.
• Open files close files and assist with conflicts checks.
• Provide support to the attorneys with timesheets and regular billing matters.
• Requests reimbursement for attorneys through ChromeRiver .
• Maintain a good working rapport with clients and court personnel which requires discretion and judgment.
• Regular and predictable attendance is an essential function of the job. Flexibility to work OT as driven by Litigation practice needs.

• Minimum 5 years of experience in litigation support within a law firm environment.
• Strong knowledge of legal terminology court procedures and document formatting.
• Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint PDF) and familiarity with legal support tools.
• Ability to manage multiple priorities work under pressure and adapt to evolving legal needs.
• Exceptional written and verbal communication skills including grammar proofreading and transcription.
• Keen attention to detail organization and the ability to maintain confidentiality in all matters.
• A high school diploma is required; an associate degree business school certification or related legal education is preferred.

Why Join Our Clients Firm

• Work alongside a team of highly skilled attorneys in a collaborative and engaging environment.
• Leverage top-tier legal technology and tools to enhance efficiency and streamline case management.
• Gain exposure to complex and high-profile cases in the legal industry.
• Be part of a firm that values professional growth precision and excellence in legal support services.

If you are a proactive tech-savvy and highly organized legal professional looking for an opportunity to make an impact we encourage you to apply!