Executive Assistant- Automotive Group
Executive Assistant- Automotive Group
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Executive Assistant to the VP of Operations Automotive Industry
Job Title: Executive Assistant to the VP of Operations
Company: Tim Moran Auto Group
Location: Hemet CA
Schedule: Monday Friday 8:00 AM to 5:00 PM
Job Type: Full-Time
Industry: Automotive
Experience Level: Senior/Experienced
About Tim Moran Auto Group:
Tim Moran Auto Group is a respected and rapidly growing name in the automotive industry known for our commitment to excellence in customer service operational efficiency and community involvement. With multiple dealerships and a forward-thinking leadership team we are redefining the car buying and ownership experience. We are seeking a seasoned Executive Assistant to support our VP of Operations and help drive continued growth across the group.
Position Overview:
As the Executive Assistant to the VP of Operations you will be a key strategic partner and trusted support for one of the most influential leaders at Tim Moran Auto Group. Youll be responsible for managing high-level administrative tasks streamlining communication coordinating complex schedules and handling sensitive information with discretion. This role requires deep industry familiarity exceptional organizational skills and the ability to anticipate needs in a high-demand ever-changing environment.
Key Responsibilities:
Provide high-level administrative support to the VP of Operations including calendar management meeting coordination travel planning and expense reporting
Serve as the primary point of contact between the VP and internal/external stakeholders
- Anticipate executive needs and proactively solve problems before they arise
Draft review and manage communications reports and presentation materials
Maintain and organize confidential files records and documentation
Coordinate cross-functional project timelines and follow-ups on behalf of the VP
Act as a liaison between the Operations team and other departments to ensure alignment
Assist with tracking KPIs operational goals and industry benchmarks
Qualifications:
Exceptional organizational and time management skills with strong attention to detail
Proficiency in Microsoft Office Suite (Excel specifically) and Google Workspace (Gmail Calendar Sheets Docs Drive etc.)
Comfortable coordinating company events celebrations and miscellaneous gatherings
Expert-level knowledge of DealerSocket CRM with the ability to generate reports and assist in day-to-day system usage- ability to audit within the CRM
Creative thinker with the ability to approach tasks and challenges with fresh ideas and resourcefulness
Strong problem-solving skills with the ability to make sound decisions under pressure and adapt quickly to changing priorities
Outstanding communication skills both written and verbal
Ability to handle sensitive information with integrity and confidentiality
A proactive mindset with the ability to work independently and make sound decisions
Bachelors degree preferred; relevant certifications a plus
Why Join Tim Moran Auto Group
Be Part of a Winning Team: Join a well-established and respected automotive group with a strong reputation for integrity innovation and excellence.
Direct Impact: Play a key role in supporting executive leadership and influencing the efficiency and culture of a growing organization.
Growth-Oriented Environment: We believe in promoting from within and investing in our team. Youll have access to ongoing training mentorship and advancement opportunities.
Collaborative Culture: Work alongside dedicated driven professionals in a fast-paced but supportive environment where your contributions are recognized and valued.
Competitive Compensation: Enjoy a comprehensive salary and benefits package including health insurance paid time off and retirement plan options.
Work-Life Balance: Maintain a steady predictable schedule Monday through Friday 8:00 AM to 5:00 PM with weekends off.
Modern Work Environment: Our offices and dealership facilities are modern comfortable and well-equipped with the tools you need to succeed.
Employee Perks: Enjoy occasional catered lunches team appreciation events company-hosted celebrations and more.
To Apply:
Please submit your resume and a cover letter detailing your relevant experience and why youre the ideal candidate for this role to
Employment Type
Full-Time
