Administrative Assistant - Residential
Administrative Assistant - Residential
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1 Vacancy
Job Description
About Us:
S.A. Comunale has been a local industry leader for end-to-end mechanical fire protection and HVAC services for nearly 100 years.
We offer our clients significant financial strength unmatched bonding capability an award-winning safety program and large-scale purchasing power.
With 15 locations and over 1250 employees including 600 skilled tradesmen throughout Ohio Pennsylvania New Jersey Maryland and West Virginia S.A. Comunale can work in virtually every market sector and facility type.
Job Title: Administrative Assistant - Residential
The primary function of this role is to provide administrative support to the Residential Operations staff. This position reports to the National Director of Field Operations and will require a close working relationship with all Residential & Sprinkler Operations staff.
This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus on administration organization reporting data management and customer service.
Essential Duties / Responsibilities:
- Provide complete administrative support services for the residential dept.
- Generate reports and input data into Excel Word and Access.
- Assist in preparation of meetings which includes coordinating and preparing documents ordering lunch and cleaning up.
- Obtain paperwork from field personnel and distribute to appropriate departments for processing including work tickets test papers expense receipts and payroll information.
- Assist Project Managers and Superintendents with creating and updating FMS entries as needed.
- Order and compile all materials for Foreman boxes.
- Prepare expense reports.
- Type meeting notes following each Residential & Sprinkler Operations meeting.
- Prepare and dispatch apprentice review forms to Branch Managers or Superintendents semi-annually and then distribute them to a Union Representative.
Qualifications:
To perform this job successfully the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education / Work Experience:
- High school diploma or GED is required.
- 3 years of previous administrative experience is required.
- Previous experience in the construction industry is a plus.
Computer Skills:
- Computer Skills: Significant experience with Microsoft Office applications (e.g. Word Excel PowerPoint).
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.
Notice to prospective employees:There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.
Employment Type
Full Time
