Administrative Support Coordinator
Administrative Support Coordinator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Weitzenhoffer Family College of Fine Arts is looking for an outstanding person to join our team. This position serves as the first point of contact in the Fine Arts Deans Office greeting and directing visitors.
Office duties:
Open office by 8:00 a.m. and close office at 5 p.m. - Answer Deans Office main line and route telephone calls
- Greet and direct visitors to appropriate person or office
- Manage the Deans Calendar
- Receive and distribute mail and deliveries
- Maintain & order office supplies for Deans office
- Update college directory
Accounting
- Manage & reconcile OU Foundation accounts pay requests transfers and deposits
- Distribute monthly gift reports to the schools
Scholarships
- Prepare letters and review applications for scholarships
- Process Deans scholarships w/ OU Foundation & Scholarship office
- Calculate Barnett scholarship percentages for schools
- New Faculty/Mentor Breakfast
- Rothbaum Award & Luncheon
- Doc Tate Award & Reception
- Faculty Peer & Staff Awards
- Lottinville Prizes
- Mary Gray Thompson Award
- F. Donald Clark Award
- Student Advisory Council Senior Award
- Faculty Advisory Council meetings (1/month during academic year)
- Student Advisory Councilmeetings (1/month during academic year)
- Faculty/Staff meetings (1/semester during academic year)
Assist Academic Counselors with various duties and projects:
- Lift advising flag for students to enroll
- Change/addition of major requests in I Advise
- Responsible for sending Welcome emails from the Dean to new students transferring from
- University College.
- Maintain student audition records
- Assist with student databases
Other Duties
- Run errands
- Maintain lobby bulletin board/table and breakroom
- Maintenance requests
- Assist with Fine Arts Convocations & other events
- Process new hire and termination paperwork
- Maintain personnel files and update the incoming and outgoing employee information
- Update time supervisor in PeoplSoft assign trainings and run reports
- Assists with developing implementing and interpreting policies and procedures ensuring compliance with Federal and State and University policies and other financial matters
- Provide support with purchases travel policies and procedures awards funding requests and reimbursement requests
- Perform other duties as assigned
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
Required Education:High School Diploma or GED AND:
- 12 months office clerical or administrative experience.
Skills:
- Working knowledge of office procedures
- Working knowledge of accounting processes
- Ability to use a computer and calculator
- Knowledge of Microsoft Office Suite
- Ability to work as a team member
- Ability to communicate verbally and in writing
- Ability to multitask be organized and self-motivated
- Basic math skills
Certifications:
- None
Advertised Physical Requirements:
- Sit for prolonged periods
- Use of a computer
- Manual dexterity
- Engage in repetitive motion
Special Instructions: If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy visit You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility belonging and access which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents perspectives and experiences of our community enrich the learning and working environment at OU inspiring us to harness our innovation creativity and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma in compliance with all applicable federal and state laws and regulations does not discriminate based on race color national origin sex sexual orientation genetic information gender identity gender expression age religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited toadmissions employment financial aid housing services in educational programs or activities and health care services that the University operates or provides.
Required Experience:
IC
Employment Type
Full-Time
