School Support Associate
School Support Associate
Posted on :
06-06-2025
Employer Active
1 Vacancy
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Job Description
Job Summary
Under the direct supervision of the School Leader responsible for providing support to the School Leader for the day-to-day operation of the early childhood facility and ensuring compliance with high-quality standards of the child development program. Perform front office duties including but not limited to answering the telephone submitting and receiving supply orders record keeping Procare tasks sending correspondence and coordinating functions. Makes routine choices within established procedures with readily available supervision. Performs intermediate troubleshooting or analysis; problems require interpretation of data using generally prescribed procedures. Has frequent interaction to provide basic information and/or occasional interaction requiring detailed procedural explanations or technical responses.
Responsibilities/Essential Functions
- Greet and assist parents vendors visitors and support staff entering the facility and maintain a sign-in/out log
- Responsible for maintaining accurate accounts for the following: Procare tuition childcare subsidy monies EBT machine monthly claim reimbursement completion retro payments and posting money
- Assist with classroom compliance based on Early Childhood Program Performance Standards and Department of Human Services (DHS) licensing requirements. Report any non-compliance concerns to the School Leader
- Assist with star status and NAEYC accreditations for all facilities assigned to the School Leader
- Complete ChildPlus data entry and reporting as assigned by the School Leader
- Maintain and distribute end-of-month data pertaining to attendance and nutrition
- Maintain medication logs ensuring all information is current and medication is dispensed
- Maintain equipment and inventory lists
- Perform other duties as assigned or requested
Required Education/Experience
- High School Diploma or GED required
- 1 year of clerical or administrative experience
- Bilingual preferred
Knowledge/Skills/Abilities
- Must have proven successful interpersonal relationship skills to maintain adequate and satisfactory working relationships with intra-department and inter-department staff vendors clients visitors and contractors.
- Ability to follow oral and written instructions with ability to read interpret and present information efficiently and effectively.
- Must be able to accurately audit records and ensure compliance with written or oral guidelines.
- Ability to take initiative multi-task and work well under pressure.
- Must maintain strict confidentiality of extremely sensitive data records files conversations etc. Basic-Intermediate MS Office skills working knowledge of accounting and budgeting practices.
- Advanced organizational skills efficiency skills and excellent attention to detail with a demonstrated commitment to completing assignments on a timely basis.
Essential Physical & Mental Requirements
Primarily an office position with some local travel (exposure to normal traffic hazards). Will be working in filing cabinets which require bending stooping lifting pushing and pulling throughout the day. Must have the ability to stoop kneel crawl stretch lift and/or carry children weighing up to fifty (50) pounds and attend to children who are developmentally delayed. Must be willing to work in noisy and stressful environment. Regular and reliable attendance required must be flexible with hours in order to cover site-operating hours.
Required Experience:
IC
Employment Type
Full Time
Key Skills
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