Administrative Assistant 1 (090298)
Administrative Assistant 1 (090298)
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Job Description
Job Description
The Department of Military and Veterans Affairs (DMVA) Division of Alaska Military Youth Academy (AMYA) is recruiting for anAdministrative Assistant 1!
This position is in theGeneral Government (GG) bargaining unit at a range 12.This position is open to Alaska Residents only. Please check our Definition FAQto determine if you qualify.
What You Will Be Doing:
As an administrative team member for the Alaska Military Youth Academy (AMYA) Headquarters and Support Services office you will play a pivotal role in managing the day-to-day operations. You will be trained to work on such important roles as assisting with payroll employee evaluations travel logistics and custodial oversight. You will also have the opportunity to work with senior staff with graduation planning maintaining filing systems handling correspondence and preparing reports. Additionally you coordinate travel arrangements facilitate onboarding and outboarding processes for all AMYA employees and assist with procurement and purchasing activities to ensure efficient and seamless administrative functions.
Our Mission and Culture:
The mission of the National Guard Alaska Military Youth Academy ChalleNGe Program is to help intervene in and reclaim the lives of Alaskas at-risk youth and produce graduates with the values skills education and self-discipline necessary to succeed as adults. The selected individual is critical to assisting with the mission.
Benefits of Joining Our Team:
AMYA has a dynamic environment and is committed to developing self-sufficient critical-thinking citizens and agents of positive change. As a new team member you have an opportunity through AMYAs commitment to developing and creating a diverse team through training and skills advancing. Additional benefits such as paid leave accrual various retirement options and comprehensive medical vision and dental plans providing strong professional and personal support as you serve your community.
The Working Environment You Can Expect:
AMYA is proudly located on Joint Base Elmendorf/Fort Richardson (JBER) surrounded by the natural beauty of the Arctic Valley. You have access to walking / jogging trails as well as both an on-site caf and no-cost fitness center at the Army National Guard Armory. You will have the opportunity to collaborate and engage with uniformed military members and fellow state employees to accomplish our mission while maintaining a healthy work-life balance.
Who We Are Looking For:
We are interested in candidates who possess some or all of the following position specific competencies:- Arithmetic/Mathematical Reasoning: Performs computations such as addition subtraction multiplication and division correctly; solves practical problems by choosing appropriately from a variety of mathematical techniques such as formulas and percentages.
- Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
- Computer Skills: Uses computers software applications databases and automated systems to accomplish work.
- Interpersonal Skills: Shows understanding friendliness courtesy tact empathy concern and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult hostile or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity race gender disabilities and other individual differences.
- Reading Comprehension: Understands and interprets written material including technical material rules regulations instructions reports charts graphs or tables; applies what is learned from written material to specific situations.
To view the general description and example of duties for the position please go to the following link: you can see yourself in this role we encourage you to apply!
*NOTE * SPECIAL NOTICE - JBER (BASE) ACCESS * NOTE*
The successful applicants must pass a federal background check in order to qualify for military base access which is required with this positions work location on base. The background check will include fingerprinting. All job offers are conditional pending successful completion of the federal background check and issuance of a Defense Biometrics Identification System (DBIDS) card allowing base access. Also you must be able to maintain the clearance throughout your employment. If using a private vehicle this will require a valid Alaska Driver License proof of vehicle insurance and a valid State of Alaska vehicle registration.
State employees are guests on Joint Base Elmendorf-Richardson; clearance and access are not within the States control.
Special Note:In addition in some cases employees must be able to obtain and maintain a Common Access Card (CAC). As part of the examination process a background check investigation including a criminal records check will be conducted. Conviction of a crime will not automatically preclude appointment. The circumstances involved in the conviction will be considered.
Minimum Qualifications
Six months of advanced clerical experience. This experience includes work such as Office Assistant 2 Accounting Clerk and similar classes with the State of Alaska or the equivalent with another employer.
OR
Six months of any combination of post-secondary education vocational education and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Special Note:
Examples of advanced clerical experience include:
-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria rules regulations and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets appointment paperwork or required drug testing notifications for employees in positions requiring possession of a valid Commercial Drivers License (CDL).Additional Required Information
Please read the below information carefully. This applies to your application submission:
Ensure your application (through work history training education licenses certifications etc.) supports/demonstrates you possess the minimum qualifications for the job class.Required documents due at the time of interview:
- Last two (2) performance evaluations or two (2) professional letters of recommendation if evaluations are not available.
- Three (3) professional references we may contact by phone (must include position titles and one former and current supervisors).
- Only include transcripts if using education to meet minimum requirements.
- Valid Drivers License.
Note: You will not need to bring if not already attached/submitted with your application package.
Bargaining Unit:
If you are acurrent State employeeplease mark the union you are a member of at the time of application. If you arenot a current State employeeskip this question and do not complete it.
Education:
If post-secondary education is required to meet the minimum qualifications you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts must be attached at the time of application submitted to the contact information below or provided at the time of interview if you are using education to meet the minimum qualifications. If you cannot attach it to your application email or fax it to the contact provided in the job posting.
Work Experience:
If using work experience not already documented in your application also provide the employers name your job title dates of employment and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not the applicant may not advance to the interview and selection phase of the recruitment.
Note: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
Multiple Vacancies:
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
Application Notice:
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage found here: Statement:
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call 1- or in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal opportunity employer.
Notice: If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the domains. For information on allowing emails from the domains visit the Lost Password Help page located at: InformationWorkplace Alaska Application Questions & Assistance: Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll free) or if you are in the Juneau area. Requests for information may also be emailed to:
For applicant password assistance please visit:
Contact Information: For specific information in reference to the position please contact the hiring manager:
Kimberly DeMossAdministrative Officer 2Office Phone:
Employment Type
Full-Time
