Operations Specialist (Poland)

We are an HR and Recruitment Consulting company on a mission to transform how businesses scale through strategic talent solutions.

At Amby we take pride in providing data-driven flexible talent solutions that help businesses scale efficiently and effectively. We empower organizations to build high-performing teams by offering recruitment and HR services that adapt to the needs of modern businesses. With 12 years of experience in the market and a proven track record of placing candidates across a wide range of sectors including tech product commercial and operations Amby has become a trusted partner for scaling companies like Kahoot! Whereby Superside and reMarkable.

Were a diverse and growing team of 60 professionals spread across Norway Sweden Poland and Portugal. At Amby we value a fast-paced collaborative and performance-driven culture where everyone is empowered to take ownership of their work continuously innovate and contribute to our collective success.

About The Role

Right now we are looking for an Operations Specialist to join our internal operations team. In this role youll be responsible for executing and supporting key business and people operations tasks across systems tools and processes. This is a key position within our internal operations team where you will enable the rest of the business to thrive as we scale.

As an Operations Specialist youll be helping us optimize and execute systems that impact everything from invoicing to data management and client satisfaction. Youll work across various internal functions including People Operations Sales Finance and Data Engineering ensuring that our operational systems run efficiently data is managed correctly and projects stay on track.

Although youll start by executing and supporting our core operational functions as Amby grows you will have opportunities to take on greater ownership of processes and systems. Youll work alongside our Head of People VP of Operations and Data Engineer.

What You Will Do

• Manage internal operations: Ensure accuracy and efficiency of internal operations processes monitoring and managing them to reduce errors.
• Execute day-to-day business operations: Take responsibility for ongoing and ad-hoc operations tasks ensuring a smooth operation of the business.
• Prepare monthly reports on key metrics: Ensure accurate forecasting and reporting of numbers and share insights with the management team.
• Manage and optimize internal tools: Support the management of Ambys suite of internal tools collaborating with consultants and internal teams to ensure systems are up-to-date effective and aligned with operational needs.
• Support system integration and continuous improvement: Ensure smooth integration between core systems and tools maintaining data consistency and supporting the development and enhancement of internally built tools.
• Data quality assurance: Monitor and quality-assure data entry across core systems to ensure accurate and correct data entries. Conduct regular audits and correct data to maintain high data integrity.
• Support people operations: Assist with managing employee contracts and documentation maintaining the employee handbook supporting onboarding and offboarding processes and managing equipment/inventory.

You will also act as an internal support resource for our consultants helping them succeed in their projects and ensuring they have what they need to deliver on client expectations. You will assist when needed resolve operational issues and enable consultants with the tools and support they need to succeed.

What We Are Looking For

While we value experience were hiring for potential and passion for this role. Whats most important is your drive to learn your motivation to improve and your ability to take ownership of tasks in a fast-paced environment. Were not looking for a senior expert this role is about developing your skills while making a tangible impact on our operations.

You should be someone who thrives in a collaborative yet independent environment. You understand the importance of attention to detail can structure your work effectively and know how to communicate clearly and professionally. Youre comfortable with managing your own time and responsibilities and youre eager to contribute to the success of the team no matter how big or small the task may seem.

On the hard skills side of things we are looking for someone who:

• Has a Bachelors or Masters degree in a relevant field such as Business Administration Operations Management Data Science Economics or related disciplines.
• Has 1-2 years of professional work experience ideally in business operations people operations or data analysis.
• Is fluent in English both written and verbal.
• Has a proven interest in data with a strong analytical mindset. You should enjoy working with numbers and using data to guide decisions and improve processes.
• Is highly proficient in Excel with the ability to manage data sets create reports and analyze trends.
• Has a genuine interest in AI and technology. Bonus points if you have experience working with AI building AI agents or creating automations that improve operational processes.
• Is based in Poland and wants to work remotely. This is a remote-first role and we are looking for candidates comfortable with remote work and the flexibility it offers.

We know this is a broad role with a lot of responsibility and we dont expect you to have all the answers from day one. But if youre the kind of person who gets energy from building solving and figuring things out as you go and who knows how to be pragmatic when things move faster than youd maybe like then we would love to speak to you.

What We Offer In Return

Ambys supportive diverse and personal work environment enables us to foster authenticity and a sense of belonging where everyone feels seen and heard. Working at Amby means joining a community of strategic HR and Recruitment advisors who are serious about the profession and work hard every day to be better than the last.

As a part of Amby youll get the opportunity to:

• Dive into complex projects that stretch the limit of whats achievable. Embrace the thrill of a challenge and the satisfaction of finding a solution.
• Thrive in an environment that accelerates your professional development. Youll learn fast grow faster and be surrounded by people who challenge and support you.
• Work closely with some of the industrys leading consultants who are always keen to share their knowledge and assist you in shaping your journey toward expertise.
• Get the autonomy and ownership you need to make a significant impact. We celebrate individual initiative and encourage you to take charge of your path deliverables and contributions.

You will also enjoy our benefits:

• Access to internal knowledge hubs training programs and tools.
• We provide each individual with a personal development budget to foster curiosity and expertise.
• An attractive compensation package five weeks of vacation Amby days off and more.
• On-site visits to our HQ in Oslo (Norway) in addition to bi-yearly global kick-offs where you get a chance to spend time with colleagues from all over the world.

Interested In Learning More

Wed love to hear from you. Take a few minutes to answer the questions in the application form and upload your CV together with your Academic Transcript. Well be reviweing applicants on an ongoing basis and well aim to get back to you as soon as possibe.

Please note that to qualify for this role you must be located in Poland and hold a valid work permit.