Senior Executive Assistant - County Superintendent of Schools

Santa Clara County Office Of Education

Posted on : 05-06-2025

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1 Vacancy

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Job Location

San Jose, CA - USA

Yearly Salary

$ 118230 - 150895

Vacancy

1 Vacancy

Posted on : 05-06-2025

Job Description

The Position

TheExecutive Services Division is now accepting applications for Senior Executive Assistant County Superintendent of Schools.

Under the direction of the County Superintendent of Schools performs highly responsible and confidential secretarial and administrative assistant duties to relieve the Superintendent and Board of a variety of administrative details; interprets policies and regulations to officials staff and the public; plans coordinates and organizes assigned office activities public relations and flow of communications and information for and as assigned by the County Superintendent.

The ideal candidate is an experienced professional who demonstrates the highest level of integrity discretion and professionalism in support of the County Superintendent and Board of Education. This individual excels in managing complex sensitive and high-priority projects facilitating executive-level communication and coordinating executive priorities in a fast-paced dynamic environment.

They are proactive solution-oriented and adaptable with the ability to anticipate needs manage shifting priorities and take initiative to ensure high-quality and timely support. The ideal candidate demonstrates exceptional organizational skills attention to detail and is skilled in navigating the protocols of public agencies governance processes and stakeholder engagement.

This position is full-time in-person and has a work year of 12 months / 261 days / 8 hours per day.

Example of Duties and Responsibilities

To learn more about this position click here to view the job description.

Education and Experience

Any combination equivalent to:

Education:Graduation from high school supplemented by college-level course work in secretarial science or related field AND
Experience:Five years of increasingly responsible secretarial or administrative assistant experience involving frequent public contact.

Supplemental Information

APPLICATION PROCEDURES
The following application materials are required:

Completed Online Application
Cover Letter
Resume
Answers to supplemental questions (embedded in the online application)*

*NOTE:Supplemental questions are included in the application form and will be used in the initial screening process. Please answer these questions as fully as possible.

The application and materials must be received by application deadline. Incomplete or late applications will not be accepted. If you are unsure if your application and all required materials have been received please contact the recruiter for this position prior to the final filing date.

EXAMINATION PROCEDURES

Assessments and interviews may take place virtually or in-person.
Following the final filing date the qualifications of all candidates will be evaluated.
Themost qualified candidateswill be invited to participatein a written exam tentatively scheduled forJune 24 2025.
Those who pass the written exam will be invited to participate in an in-basket exam tentatively scheduled for July1 2025.
Those who pass the in-basket exam will be invited to participate in an oral examination with subject matter experts tentatively scheduled for July 10 2025.
Based on the oral examination of qualified candidates Classified Personnel Services will establish an unranked candidate list.
Selected candidates from the list will be invited to a second interview with the hiring authorities tentatively scheduled for TBA.
Candidates will be invited over email to participate in examination and selection steps using the email supplied within their applications or as updated by candidates in their master profiles. Therefore it is recommended that candidates check their email at least daily.

NOTE: Examination procedures are subject to change as deemed necessary by the Director - Classified Personnel Services. Candidates who test successfully for placement on the eligibility list may be certified to other related positions without further testing requirements OR job posting announcements. The right is reserved to add eliminate or adjust testing steps and/or information on the posting at any time during the position posting and testing process which may include but is not limited to further testing inclusive of on-the job testing recruitment and recruitment extensions which may be for less than 15 days after an eligibility list has been certified which may cause adjustments on the eligibility list as evaluated to be reasonable or necessary.

HEALTH WELFARE AND OTHER BENEFITS:
The Santa Clara County Office of Education takes pride in offering a benefits program that provides flexibility for the diverse and changing needs of our employees. We provide eligible employees with valuable benefits options including:

Medical dental and vision insurance
Flexible Spending Account (FSA)
Employee Health and Wellness Program including Employee Assistance Program and Mental Health and Well-Being resources
Life insurance and long-term disability coverage
California Public Employees Retirement System (CalPERS)
403b or 457 Retirement Accounts
Paid Vacation
Paid Sick Leave
16 Paid Holidays (including 2 floating holidays)
Tuition Reimbursement

Benefit and Retirement information may vary depending on the bargaining unit. Full-time employees (30 hrs./ weekly) are offered free dental and vision coverage for themselves and eligible dependents. Most medical plans are offered at no cost to employees and their eligible dependents. For more information please visit our benefits page: Employee Benefits

ACCOMMODATION REQUESTS:
Candidates who require reasonable accommodations for any part of the testing process must contact Classified Personnel Services (CPS) at least three (3) days prior to the scheduled test date at . Hearing-impaired individuals may contact the California Relay Service at 1- then . After contacting CPS candidates will be asked to submit documentation supporting their accommodation request. Failure to reach out within the specified timeline may result in an inability to make accommodations.

EQUALOPPORTUNITYEMPLOYER:
The Santa Clara County Office of Education prohibits discrimination harassment intimidation and bullying based on actual or perceived race or ethnicity gender/sex (including gender identity gender expression pregnancy childbirth breastfeeding and pregnancy-related medical conditions) sexual orientation religion color national origin ancestry immigration status physical or mental status marital status registered domestic partner status age (40 and above) genetic information political belief or affiliation (not union related) a persons association with a person or group with one or more of these actual or perceived characteristics or any other basis protected by federal state or local law ordinance or regulation in any program or activity it conducts or to which it provides significant assistance.

For direct concerns related to Equal Opportunity Employment please contact:

Khushwinder Gill Ed.D.

Assistant Superintendent

Personnel Services

Santa Clara County Office of Education

1290 Ridder Park Drive

San Jose Ca 95131

RECRUITMENT CONTACT:
For questions about the position or recruitment process please contact:
Marisa Perry

Required Experience:

Senior IC

Employment Type

Full-Time

Company Industry

Key Skills

Apply Now

About Company

Santa Clara County Office Of Education

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