Administrative Assistant, Full-Time

The Program

Taproot Community Support Services (formerly WJS Canada) works to improve the lives of persons in their communities through a variety of programs and services.

Our social services agency office is a busy administration hub supporting the Taproot Family Services program management in Vegreville.

The Position

The Administrative Assistant performs a variety of administrative and staff support duties for a region or group of programs in this CARF/CET accredited agency which require a range of skills and a knowledge of organizational policies and procedures. Assists and directs visitors and resolves administrative problems and inquiries; composes edits and proofreads reports and proposals and prepares a range of administrative documents. The Administrative Assistant has the responsibility of helping set a friendly and courteous atmosphere. This position reports to the Program Director.

Schedule
One (1) full-time position that will work 37.5 hours per week
Monday through Friday 0800-1600

In Your Role You Will

Adheres to the standards as guided by Taproot general personnel and program policies as well as provincial regulations and demonstrates an understanding of Taproot values policies and procedures.
Completes month end duties including invoices staff summaries and month end reports.
Ensures all invoices bills expenses claims etc. are submitted to the financial coordinator promptly.
Deals with clients and their families in a professional manner as well as greets and interrelates with service representatives clients general public related agency staff and other community services.
Coordinates and performs a range of staff and/or operational support activities for the region/program group; serves as a liaison with other parts of the organization in the resolution of day-to-day administrative and operational problems.
Operates personal computer to compose and edit documents reports and other materials from notes or verbal direction or from knowledge of established policies; may prepare transcribe compose type edit and distribute agendas and/or minutes of meetings.
Schedules and coordinates meetings events interviews appointments and/or other similar activities for senior management which may include coordinating travel and lodging arrangements.
Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting as specifically directed.
Assists management and staff in problems solving project planning and development and execution of stated goals and objectives.
Establishes maintains and updates files databases records and/or other documents; develops and maintains data and performs routine analysis and calculations in the processing of data for recurring internal reports.
Requisitions supplies printing maintenance and other services as required.
Other duties as assigned by the Program Director.
Full job description available upon request

*** Prior to confirmation of employment all applicants must provide a copy of a current Criminal Record Check and/or Government Screening Letter. These checks vary depending on province and sector and will be communicated by the Program Hiring Team.

As An Ideal Candidate You Possess

Certificate/Diploma (Administration or Human Resources)
1 years similar office administration experience
Able to type 60 wpm
Excellent Microsoft Office 365 Word Excel skills
Skilled in maintaining client and personnel file data systems and invoicing
Good word processing and spreadsheet data entry skills capability

Other key abilities: multitasking maintaining confidentiality time management (prioritization) and efficient

What Taproot Community Support Services Does

At Taproot your passion for helping others can truly make a difference. As an employee-owned company we value collaboration learning and innovation. Our strength-based approach guides both our care and how we support each other. Join a team where your voice matters and together were building a company were proud of.

Our Employees Enjoy

Work/life balance
Learning and career development opportunities
Competitive wages and salaries
Paid vacation and benefits for eligible employees
Matching RRSP plan for eligible employees within Alberta
Professional development opportunities and job-related training
Employee and Family Assistance Program
Long Service Milestone rewards
Employee referral bonus program

For more information on Taproot Community Support Services visit our website:

No candidate will meet every single desired qualification. If your experience looks a little different from what weve identified and you think you can bring value to the role wed love to learn more about you! Please apply.

Equal-Opportunity Employer
Our commitment to creating a diverse and inclusive work environment is unwavering. We believe that varied backgrounds and experiences fuel innovation and success. As an equal-opportunity employer we prioritize diversity equity and inclusion across all operations. Were seeking candidates passionate about contributing to our multicultural teams and enriching our workplace with their unique insights and cultural sensitivity.
We encourage individuals from diverse backgrounds to apply and join us in fostering a welcoming and inclusive environment.

No telephone calls please. Only those candidates selected for an interview will be notified.