Personal Assistant
Personal Assistant
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Job Description
We are looking for highly motivated Administrative Assistants for the Senior Leadership team (SLT) in the Research & Development (R&D) organization. The SLT work together closely and meet once a week. The Senior Leaders have very busy calendars and would need assistance in managing their daily calendars and scheduling. You would be working with other Executive Assistants and team members for scheduling and relaying communication.
Our team of Executive Assistants (EAs) and Administrative Assistants work in a fast pace environment to ensure efficiency for IFS and our Leaders. Our greatest challenge and equally our greatest gift is that we are a Global Team. IFS is made up of people from all over. This is a great experience to learn from others but you will need to juggle and be aware of multiple time zones.
Communication is key in a fast pace environment that works around the clock in every time zone. We use Microsoft Outlook for calendars scheduling and email. We use Microsoft Teams for our meetings chat and storing of files. Other tools consist of (but not limited to) Microsoft Forms PowerPoint Word SharePoint and Workplace.
Our internal Business Systems is where youll navigate expenses for the SLT. Making sure you are proactive in getting these submitted prior to the deadline and following-up with Senior Leaders and Approvers.
This is position working for Senior Leaders you will need to have previous experience be an expert at using Outlook Calendar and self-motivated; to be successful in this career opportunity.
Outline of Duties and Responsibilities
- Managing multiple calendars and scheduling meetings
- Managing multiple expense reports
- Creating spreadsheets and tracking tasks
- Creating and editing documents and/or presentations
- Following up with Senior Leaders and/ or their Executive Assistants
- Support Executives projects
- Understand Senior Leaders organization and support as needed
- Presentations - executing editing
Qualifications :
- Highly motivated and an engaged employee
- Proactive and cognizant of deadlines
- Works efficiently and comes prepared
- Someone with a ready to learn attitude
- Able to work in a fast pace environment and willing to ask questions
- Some knowledge of AI
Additional Information :
We embrace flexibility and hybrid work opportunities to support diverse needs and lifestyles while also valuing inclusive workplace experiences. By fostering a sense of community we drive innovation strengthen connections and nurture belonging. Our commitment ensures you can work in a way that suits you best while also engaging with colleagues to share ideas and build meaningful relationships.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
